TITLE
Recommendation to adopt Specifications No. PA-01310 and award a contract to Response Envelope, Inc., of Ontario, CA (WBE), in the amount of $150,000, to furnish and deliver printed envelopes for the period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is being requested to enter into a contract with Response Envelope Inc., for furnishing and delivering printed envelopes to the City of Long Beach. This award combines the estimated annual requirements for the Citywide Departments to secure pricing at the highest possible discount available.
The scope of departments that utilize this contract is Citywide. The largest users are multiple bureaus in Financial Management that send correspondence pertaining to utility billing, business licenses, ambulance billing, parking citations, purchase orders, and other required correspondence. Other department users include the Health and Human Services, Community Development, Civil Services, and Technology Services.
The bid for furnishing and delivering printed envelopes was advertised in the Press- Telegram on June 14, 2010 and 392 potential bidders specializing in printing envelopes were notified. Of those bidders, 69 downloaded the bid via our electronic bid system. The bid document was made available from the Purchasing Division located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing
. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 30 local, minority and women’s business groups. Five bids were received and opened on July 15, 2010. Of those five bids, one was a Woman-owned Business Enterprise (WBE), one was a Small Business Enterprise (SBE), and one was a local vendor. Response Envelope of Ontario, CA (WBE), is the lowest responsible bi...
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