TITLE
Recommendation to adopt Specifications No. PA-00310 and award contracts to Napa Auto Parts, a Long Beach-based business, Friction Materials Company, a Long Beach-based business, C & C Automotive Distributors, a Long Beach-based business, Battery Systems Inc., a Long Beach-based business, and The Truck Lighthouse of Santa Fe Springs, CA, for the purchase of automotive parts, supplies and batteries in the combined estimated annual amount of $840,000 including tax, for a one year term, with the option of renewing for one additional one-year period, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is being requested to enter into annual contracts to furnish and deliver general automotive parts, supplies and batteries to support the City’s fleet, which includes the Departments of Public Works, Harbor and Water. The City anticipates approximately 2,000 vehicles affected by this contract.
Due to the variety of vehicles and equipment in the City’s fleet, it is necessary to have multiple vendors available to meet all of the needs of the various City departments. The City previously contracted separately for battery purchases, with AC Delco parts and Motorcraft parts, but chose to combine the contracts in order to achieve volume cost reductions. The Purchasing Division worked with the Fleet Services Bureau to develop a comprehensive bid that encompassed all general automotive parts needs. Based on expenditures from prior years, the combined annual amount is estimated to total $840,000, including tax. These bid specifications allow the City to achieve economies of scale and ensure the City is receiving the most competitive prices.
The bid for furnishing and delivering general automotive parts was advertised in the Press- Telegram on January 25, 2010, and 195 potential bidders specializing in automotive parts were notified. Of those bidders, 37 downloaded the bid via our electronic bid system. The bid document was made availab...
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