TITLE
Recommendation to authorize City Manager to execute a contract with K&H Integrated Print Solutions for mailing services and printing of official ballots, sample ballots and vote-by-mail materials in an amount not to exceed $543,715, plus a seven percent contingency, with an option to authorize the provision of mailing services and printing of official ballots, sample ballots and vote-by-mail materials in an amount not to exceed $135,877, plus a seven percent contingency, in administration of the April 13, 2010 Primary Nominating Election (PNE), and the June 8, 2010 General Municipal Election (GME). (Citywide)
DISCUSSION
After issuance of an Request for Proposal in 2007, the City Clerk Department took necessary action to retain the services of K & H Integrated Print Solution for mailing services, official ballots and voteby-mail materials in preparation for the PNE on April 13, 2010, and if necessary the GME on June 8,2010.
For the April 13, 2010 PNE, K&H will provide for: (1) printing and mailing of more than 240,091 sample ballots; (2) printing of 153,282 Official Ballots for use as precinct, vote-by-mail ballots, provisional and test ballots; and (3) preparation and mailing of 41,986 vote-by-mail ballots.
TIMING CONSIDERATIONS
Approval of this action is necessary so that payment for services rendered can be made pursuant to the contract requirements of the City Charter.
FISCAL IMPACT
The appropriations necessary to cover the cost of the April 13, 2010 PNE and the June 8, 2010 are contained in the City Clerk Department 2010 Fiscal Year Budget.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
Larry Herrera
City Clerk