TITLE
Recommendation to adopt Specifications PA-03009 and award a contract to P&R Paper Supply Company, to provide custodial paper products, in the amount of $450,000 for the period of one year, with the option to renew for one additional year, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is being requested to enter into an annual contract to provide custodial paper products to support ongoing custodial maintenance needs at various City facilities. The contract combines the estimated requirement for all facilities in order to secure pricing at the highest volume discount available.
In an effort to increase the City's procurement of environmentally preferable custodial products, a section of the bid document was developed in accordance with the standards outlined by the U.S. Environmental Protection Agency for recycled paper products.
An invitation to bid was advertised in the Press-Telegram on August 21, 2009, and 179 potential bidders specializing in custodial paper products were notified. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division's website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division's weekly update on Open Bid Opportunities, which is sent to 30 women's, minority and local business groups. Fifteen potential bidders attended the Bidder's Conference and eight bids were received and publicly opened on September 17, 2009. Of those eight bidders, one is a Woman-owned Business Enterprise (WBE), one is a Minority-owned Business Enterprise (MBE) and one is a certified Small Business Enterprise (SBE). P&R Paper Supply Company, of Redlands, CA (not a WBE, MBE, SBE or a Local) is the lowest responsible bidder.
Local Business Outreach
When the bid was advertised, Purchasing Division staff individually researched the four Long Beach businesses that are registered to receive bid notifications for...
Click here for full text