TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any subsequent amendments, with Qualtrax, Inc., of Blacksburg, VA, for quality management software, in a total annual amount not to exceed $13,418, for a period of one year, with the option to renew for four additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Qualtrax, Inc., for the purchase of twenty-five (25) user licenses to a hosted database for quality management software (QMS). Implementing QMS is a critical step in modernizing the Long Beach Police Department (LBPD) Crime Lab. It will be used to control and manage all documents including manuals, procedures, and test methods. The QMS will track all forensic training activities and record all crime lab operations, i.e., error identification, improvement activities, personnel authorizations, technical performance reviews, requests for changes in the laboratory, equipment maintenance records, and purchasing pre-approvals.
Qualtrax is the most widely used system in the forensic field in the United States for QMS. It is the only software solution designed specifically for forensic work and needs. Most forensic agencies have implemented the software including the following California agencies: Department of Justice, Los Angeles Police Department, Los Angeles and San Diego County Sheriff’s Departments, Sacramento County District Attorney’s Office, Ventura Police Department, etc. The QMS will integrate with LBPD’s current Laboratory Information Management System (LIMS).
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process but allows for awards without a competitive bid process when authorized by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City A...
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