TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with West Enterprises Inc., DBA Uniglobe Travel Designers, of Columbus, OH, for as-needed travel management, travel expense management, and related services, on the same terms and conditions afforded to the Region 4 Education Service Center (ESC) through Omnia Partners, in a total annual amount of $250,000, with a 20 percent contingency of $50,000, for a total annual contract not to exceed $300,000, until the Omnia Partners contract expires on November 30, 2024, with the option to renew for as long as the Omnia Partners contract is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with West Enterprises Inc., DBA Uniglobe Travel Designers (Uniglobe) for delivering as-needed travel management, travel expense management, and related services.
A Request for Information (RFI) was issued on October 31, 2022, to solicit information from Travel Agencies registered to do business in the State of California, who might be interested in providing travel services to employees for official City of Long Beach (City) business travel. There were 16 potential vendors specializing in Travel Agent Services notified of this opportunity, of which 3 were Long Beach Local vendors. Outreach was conducted via email, phone call and Long Beach Buys, the City’s bidding platform. There were no responses received as a result of this targeted outreach, apparently in part due to many travel agencies already having more business than they can handle.
The Purchasing Division of the Financial Management Department researched procurement options for as-needed travel management, travel expense management and related services and discovered other agencies had completed an open, fair, transparent, and competitive procurement process. The City...
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