TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 35671 with W.W. Grainger, Inc., of Lake Forest, IL, for furnishing and delivering maintenance, repair, and operations supplies and related materials, to increase the contract amount by $500,000, for a revised contract amount not to exceed $2,060,000. (Citywide)
DISCUSSION
City Council approval is requested to amend Contract No. 35671 with W.W. Grainger, Inc., to continue the furnishing and delivering maintenance, repair, and operations supplies and related materials.
On August 11, 2020, the City Council adopted Resolution No. RES-20-0097 and awarded a contract to W.W. Grainger, Inc., for furnishing and delivering maintenance, repair, and operations supplies and related materials for a period of two years, with the option to renew for as long as the Omnia Partners contract is in effect. On May 24, 2022, the City Council authorized an increase to the contract amount not to exceed $1,560,000.
To respond to the COVID-19 pandemic, City of Long Beach (City) Departments have been utilizing the citywide contract to purchase COVID-19 related supplies to slow the spread of and combat COVID-19, including the Omicron variant, in the City. The current authorized amount of $1,560,000 under the current terms and conditions of the contract has been exhausted. The requested additional procurement authority of $500,000 will ensure continuity of service and that City Departments have access to maintenance, repair, and operations supplies and related materials unitl the end of the contract term on December 31, 2022.
This matter was reviewed by Principal Deputy City Attorney Rich Anthony on September 19, 2022, Purchasing Agent Michelle Wilson on September 2, 2022, and by Revenue Management Officer Geraldine Alejo on September 13, 2022.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 35671 is requested on October 4, 2022, to ensure there is no interruption to delivery of materials and services.
FISCAL IMPACT
The requested amendment will increase the contract amount with W.W. Grainger, Inc., by $500,000 for a revised contract amount not to exceed $2,060,000. The contract authority increase will be used citywide on an as-needed basis and is budgeted in various fund groups and departments. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. This contract will provide continued support to our local economy by assisting in the preservation of employment for at least nine employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
KEVIN RIPER
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
THOMAS B. MODICA
CITY MANAGER