TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 36292 with California Surveying and Drafting Supplies, Inc., of Sacramento, CA, for furnishing and delivering Trimble Alloy Global Navigation Satellite Systems, base station receivers, hardware and related software for subsidence monitoring activity, to increase the annual contract amount by $20,000, for a revised annual contract amount of $160,000, authorize a 10 percent contingency in the amount of $16,000, for a revised total annual contract amount not to exceed $176,000, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to amend Contract No. 36292 with California Surveying and Drafting Supplies, Inc. (CSDS), to furnish and deliver Trimble Alloy Global Navigation Satellite Systems, base station receivers, hardware and related software for subsidence monitoring activity.
At its meeting on April 12, 2022, the City Council awarded a contract to CSDS, as part of its adoption of Resolution No. RES-22-0054 for furnishing and delivering Trimble Alloy Global Navigation Satellite Systems, base station receivers, hardware and related software for subsidence monitoring activity for a period of two years.
The requested additional procurement authority will ensure continity of service, includes potential price increases, and provide for the replacement of software and equipment as necessary.
This matter was reviewed by Principal Deputy City Attorney Richard F. Anthony on July 7, 2022, Purchasing Agent Michelle Wilson on July 6, 2022, and by Revenue Management Officer Geraldine Alejo on July 14, 2022.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 36292 is requested on August 2, 2022, to ensure there is no interruption to services.
FISCAL IMPACT
The total annual amount of the contract will not exceed $176,000, inclusive of a 10 percent contingency. Sufficient funds to support this contract are budgeted in the Tidelands Oil Revenue Fund Group in the Energy Resources Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with the recommendation.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ROBERT M. DOWELL
DIRECTOR OF ENERGY RESOURCES
APPROVED:
THOMAS B. MODICA
CITY MANAGER