TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including subsequent amendments, with Office Depot, LLC, of Boca Raton, FL, for ongoing lifecycle replacement of equipment and new incremental technology growth, on the same terms and conditions afforded to Region 4 Education Service Center (ESC), of Texas, through OMNIA Partners, for a total annual contract amount not to exceed $1,587,000 until the Region 4 ESC contract expires on May 31, 2024, with the option to renew for as long as the Region 4 ESC contract is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Office Depot, LLC. (Office Depot) for ongoing lifecycle replacement of equipment and new incremental technology growth.
In 2018, City Council adopted Resolution No.18-0091 to utilize the terms and conditions afforded to Contract No. R160204 with Region 4 ESC, of Texas, through the National Intergovernmental Purchasing Alliance-The Cooperative Purchasing Network (National IPA-TCPN) for furnishing, delivering, and installing data center systems equipment, telecommunications equipment, and user devices. This contract expired on July 31, 2021. With the expiration of the City of Long Beach’s (City) existing contract with Office Depot, City staff is proposing to enter into a new cooperative agreement with Office Depot utilizing the terms and conditions afforded to contract R210405 with Region 4 ESC, of Texas, through OMNIA Partners.
The Business Operations Bureau of the Technology and Innovation Department (TID) researched procurement options for ongoing lifecycle replacement of equipment and new incremental technology growth and discovered that other agencies had completed an open, fair, transparent, and competitive procurement process. The City reviewed the cooperative agreement options and determined that the contract between Region 4 ES...
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