TITLE
Recommendation to authorize City Manager, or designee, to execute an agreement, and any necessary documents including any subsequent amendments, with So Cal Sewer Construction, Inc., dba SoCal Sewer & Water, of Signal Hill, CA, to provide full service, on-call plumbing maintenance and repair services, and emergency plumbing services, in a total annual amount not to exceed $509,000, through October 17, 2023, with the option to renew for three additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to execute a contract with So Cal Sewer Construction, Inc., dba SoCal Sewer & Water (SoCal), to continue providing full service, on-call plumbing maintenance and repair services, and emergency plumbing services. Due to citywide aging infrastructure, various water lines, sewer lines and plastic pipelines that are known to crack, it is pertinent to expedite emergency plumbing services.
The Request for Proposals (RFP) was advertised in the Long Beach Press-Telegram on July 16, 2021, and 68 potential proposers specializing in plumbing services were notified of the RFP opportunity. Of those proposers, 24 downloaded the RFP via the City’s electronic bid system. The RFP document was made available from the Purchasing Division, located on the 6th floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing <http://www.longbeach.gov/purchasing>. An RFP announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 38 local, minority-owned, and women-owned business groups. There were three proposals received on August 5, 2021. Of those three proposers, none were Minority-owned Business Enterprises (MBEs), none were Women-owned Business Enterprises (WBEs), two were certified Small Business Enterprises (SBEs), and none were Long Beach vendors (Local). The selection committee determined that SoCal, an SBE, was the most qualified firm to provide the services.
City needs for these services have been identified, such as exposed cross bores, vandalism of free-standing restrooms, and pump tunnel repairs, which have increased more than originally anticipated. This will allow for continued response to repairs and any other unforeseen projects, and will support anticipated needs across several departments including the Airport, Energy Resources, Health and Human Services, Public Works, and Parks, Recreation, and Marine Departments to ensure public serving infrastructure remains online and functional.
This matter was reviewed by Deputy City Attorney Anita Lakhani on February 23, 2022, Purchasing Agent Michelle Wilson on February 14, 2022, and by Revenue Management Officer Geraldine Alejo on February 22, 2022.
TIMING CONSIDERATIONS
City Council action is requested on March 15, 2022 to ensure there is no interruption to services.
FISCAL IMPACT
The total annual contract amount will not exceed $509,000. The annual contract amount is estimated based on current and anticipated needs across several departments including the Airport, Energy Resources, Health and Human Services, Public Works, and the Parks, Recreation, and Marine Departments. Sufficient funds are appropriated across the various user fund groups and departments. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. This recommendation will provide continued support to our local economy by assisting in the preservation of employment for six full-time employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
KEVIN RIPER
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
THOMAS B. MODICA
CITY MANAGER