TITLE
Recommendation to adopt Specifications No. G-265 and award a contract to Los Angeles Air Conditioning, Inc., in the amount of $276,000 for a one-time purchase for furnishing, delivering and installing a heating, ventilating, and air conditioning system (HVAC) retrofit at the Administration Building of the Long Beach Gas and Oil Department, with the option to add expenditures up to 10 percent
(or $27,600) above the contract amount, if necessary and if funds are available. (District 5)
DISCUSSION
City Council approval is requested to enter into a contract with Los Angeles Air Conditioning, Inc., for furnishing, delivering, and installing the HVAC retrofit at the Administration Building of the Long Beach Gas and Oil Department (LBGO).
The current HVAC system was installed in the early 1970's. This system and its corresponding parts are now obsolete. For the last two years, LBGO has spent considerable staff resources and money in maintaining the system to operate at minimal levels. The existing system cannot meet the increased load and does not operate at efficient levels. A number of components, such as control valves, drive motors, hot and cold water coils, cooling tower, and absorption chillers, are in need of repair and/or replacement, but due to availability and pricing, these service needs have been difficult to achieve.
The bid was advertised on July 13, 2009, and 12 potential bidders specializing in heating, ventilating, and air conditioning systems were notified; none are a Woman-owned Business Enterprise (WBE), one is a Minority-owned Business Enterprise (MBE), three are a Small Business Enterprise (SBE), and one is a Long Beach business. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division's website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division's weekly update on Open Bid Opportunities, which is sent to 30 local, minority ...
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