TITLE
Recommendation to adopt Specifications No. PA-02409; and authorize City Manager to award a contract to Cummins Cal Pacific, LLC for the purchase and installation of eight Emission Control Devices (Diesel Particulate Traps) for the City's heavy-duty on-road diesel trucks in the contract amount of $122,857 including tax. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Cummins Cal Pacific, LLC in the amount of $122,857 for the purchase and installation of eight Emission Control Devices for eight of the City's heavy-duty on-road diesel trucks.
These devices will be installed on eight Long Beach Gas and Oil and Public Works Department vehicles to be in compliance with the South Coast Air Quality Management District (AQMD) California Code of Regulations, Title 13, Section 2022 mandate to improve air quality in the region by reducing the amount of particulate matter emitted by these vehicles. These devices must be installed in order to prevent any State imposed penalties, and/or to avoid the removal of these vehicles from service.
The bid was advertised on July 17, 2009, and 14 potential bidders were notified; two are Woman-owned Business Enterprises (WBEs) , one is a Minority-owned Business Enterprise (MBE), none are Small Business Enterprises (SBEs), and three are Long Beach businesses. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division's website at www.lonqbeach.qov/purchasinq. A bid announcement was also included in the Purchasing Division's weekly update on Open Bid Opportunities, which is sent to 30 local, minority and women's business groups. Four bids were received and a public bid opening occurred on August 11, 2009. Cummins Cal Pacific, LLC, of Montebello, CA (not an MBE, WBE, SBE or local) was the lowest responsible bidder.
This matter was reviewed by Deputy City Attorney Amy R. Burton on September 28, 2009 and Budget and Performance Management Bureau Manager David Wodynski on September 29, 2009.
TIMING CONSIDERATIONS
City Council action to adopt Specifications No. PA-2409 and award a contract is requested on October 20, 2009 to ensure the timely installation of these devices to maintain compliance with AQMD mandates.
FISCAL IMPACT
The cost of this contract is $122,857 including tax. Funding for the diesel particulate traps is budgeted in the Fleet Services Fund (IS 386) in the Department of Public Works (PW). The cost of the equipment and installation will be funded by charges to the user departments. Through the competitive bid process the City of Long Beach achieved a cost savings of $19,479 on this acquisition.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
LORI ANN FARRELL
DIRECTOR OF FINANCIAL MANAGEMENT/CFO
MICHAEL P. CONWAY
DIRECTOR OF PUBLIC WORKS
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APPROVED: |
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PATRICK H. WEST |
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CITY MANAGER |