TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34895 with LAZ Parking California, LLC, of Los Angeles, CA, for citywide parking operations and management services, to increase the contract amount by $4,219,493, with a 20 percent contingency in the amount of $843,899, for a total contract amount not to exceed $23,968,143. (Citywide)
DISCUSSION
City Council approval is requested to amend contract No. 34895 with LAZ Parking California, LLC (LAZ), to continue providing citywide parking operations and management services.
On November 7, 2017, the City Council adopted RFP No. PW17-033 and concurrently awarded a contract to LAZ to provide citywide parking operations and management services.
On June 19, 2018, the City Council approved an amendment to Contract No. 34895 with LAZ to increase the contract authority and expand its scope of services to provide operations and management services at three new parking assets upon the expiration of the City’s 15-year agreement with DDR Management, LLC (DDR,) on May 31, 2018, who previously managed operations and maintenance at these three parking assets.
On January 7, 2020, the City Council approved an amendment to increase the contract authority to support several citywide parking projects. LAZ’s parking operations expertise and support assisted Public Works in delivering various citywide parking improvements and initiatives, including: new parking and revenue control systems at Civic Center and City Place C structures, upgraded camera surveillance system at Aquarium structure, COVID-19 Parking Permit Relief Program management, LED lighting upgrades at Civic Center structure, and tenant improvements to the City’s parking office.
On December 8, 2020, the City Council approved an amendment to increase contract authority to support the contract’s first one-year renewal option. During the renewal year, LAZ continued providing citywide parking operations and management support while also assisting Public Works in delivering new initiatives, including: building a new Business Intelligence (BI) tool to support enhanced data analysis, activation of two new parking lots in North Long Beach, beach lot pay station hardware and software upgrades, and enhanced beach lot cleaning for the 2021 summer season.
Public Works is exercising its second one-year renewal option, which extends the term through December 30, 2022. Additional LAZ contract authority is needed to support the extension to continue providing citywide parking operations and management services, as shown below:
|
Years 1 to 4 |
Year 5 / Second Optional Renewal |
Total |
|
$18,904,751 |
$5,063,392 |
$23,968,143 |
|
|
|
|
This matter was reviewed by Deputy City Attorney Erin Weesner-Mckinley and Business Services Bureau Manager Tara Mortensen on October 14, 2021, and by Budget Operations and Development Officer Rhutu Amin Gharib on October 27, 2021.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 34895 is requested on November 16, 2021, to ensure continuity of citywide parking operations and management services.
FISCAL IMPACT
The requested action increases the contract authority with LAZ by $5,063,392, inclusive of a 20 percent contingency, and will not exceed $23,968,143. Sufficient funds to support the increased authority are budgeted in the General Fund Group, Tidelands Operating Fund Group, and the Civic Center Fund Group in the Public Works Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
[Enter Body Here]
Respectfully Submitted,
ERIC LOPEZ
DIRECTOR OF PUBLIC WORKS
APPROVED:
THOMAS B. MODICA
CITY MANAGER