TITLE
Recommendation to adopt Specifications No. RFP HE20-045 and award a contract to BDO PHA Finance, of Philadelphia, PA, for providing accounting services for the Long Beach Housing Authority, in a total amount not to exceed $600,000, for a period of three years, with the option to renew for three additional one-year periods, at the discretion of the Housing Authority; and authorize Executive Director of the Housing Authority, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments. (Citywide)
DISCUSSION
Housing Authority Commission approval is requested to enter into a contract with BDO PHA Finance (BDO) for providing accounting services.
The City of Long Beach (City) released a Request for Proposals (RFP) seeking a vendor to provide these services on July 13, 2020. BDO was the only firm to submit a proposal by the August 19, 2020 deadline. In an attempt to gain more responses, the RFP was resissued on October 28, 2020. Once again, BDO was the only firm to propose, and did so by the December 2, 2020 deadline. There are only a select few firms that can provide these specialized services for a large Public Housing Agency. BDO has a vast knowledge of Housing Authority accounting systems and has worked closely with Housing Authority staff for over five years.
The RFP was advertised in the Long Beach Business Journal on November 2, 2020, and 356 potential proposers specializing in accounting services were notified of the RFP opportunity. Of those proposers, 29 downloaded the RFP via the City’s electronic bid system. The RFP document was made available from the Purchasing Division, located on the sixth floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing
. An RFP announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 35 local, minority-owned, and women-owned business groups...
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