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File #:
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20-1106
Version:
1
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Name:
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PW/DS - On-call environmental, planning, affordable housing and community engagement svcs
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Type:
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Contract
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Status:
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CCIS
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On agenda:
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11/17/2020
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Final action:
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11/17/2020
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Title:
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Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 35218 with AECOM Technical Services, Inc., of Los Angeles, CA; Contract No. 35229 with City Fabrick, of Long Beach, CA; Contract No. 35222 with Environmental Science Associates, of Los Angeles, CA; Contract No. 35237 with Gruen Associates, of Los Angeles, CA; Contract No. 35226 with HDR Engineering, Inc., of Long Beach, CA; Contract No. 35230 with Impact Sciences, Inc., of Los Angeles, CA; Contract No. 35243 with Kimley-Horn and Associates, Inc., of Orange, CA; Contract No. 35224 with Lisa Wise Consulting, Inc., of San Luis Obispo, CA; Contract No. 35223 with LSA Associates, Inc., of Irvine, CA; Contract No. 35231 with Meridian Consultants, LLC, of Westlake Village, CA; Contract No. 35225 with Michael Baker International, Inc., of Santa Ana, CA; Contract No. 35194 with PlaceWorks, of Santa Ana, CA; Contract No. 35236 with Prevention Institute, of Oakland, CA; Contract No. 352...
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TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 35218 with AECOM Technical Services, Inc., of Los Angeles, CA; Contract No. 35229 with City Fabrick, of Long Beach, CA; Contract No. 35222 with Environmental Science Associates, of Los Angeles, CA; Contract No. 35237 with Gruen Associates, of Los Angeles, CA; Contract No. 35226 with HDR Engineering, Inc., of Long Beach, CA; Contract No. 35230 with Impact Sciences, Inc., of Los Angeles, CA; Contract No. 35243 with Kimley-Horn and Associates, Inc., of Orange, CA; Contract No. 35224 with Lisa Wise Consulting, Inc., of San Luis Obispo, CA; Contract No. 35223 with LSA Associates, Inc., of Irvine, CA; Contract No. 35231 with Meridian Consultants, LLC, of Westlake Village, CA; Contract No. 35225 with Michael Baker International, Inc., of Santa Ana, CA; Contract No. 35194 with PlaceWorks, of Santa Ana, CA; Contract No. 35236 with Prevention Institute, of Oakland, CA; Contract No. 35220 with Psomas, of Santa Ana, CA; Contract No. 35209 with Rincon Consultants, of Ventura, CA; Contract No. 35210 with RRM Design Group, of San Luis Obispo, CA; Contract No. 35219 with S. Groner Associates, Inc., of Long Beach, CA; Contract No. 35240 with Terry A. Hayes Associates, Inc., of Culver City, CA; Contract No. 35242 with Veronica Tam and Associates, of Pasadena, CA; and, Contract No. 35246 with Willdan Engineering, of City of Industry, CA, for providing on-call environmental, planning, affordable housing, and community engagement consulting services, to increase the annual aggregate contract amount by $600,000, for a revised total annual aggregate amount not to exceed $4,600,000. (Citywide)
DISCUSSION
City Council approval is requested to amend the on-call contracts for environmental, planning, affordable housing, and community engagement consulting services to increase the annual aggregate amount by $600,000, for a revised total annual aggregate amount of $4,600,000.
On March 5, 2019, the City Council adopted Specifications No. RFP DV19-007 (RFP) and awarded contracts to qualified firms to provide on-call environmental, planning, affordable housing, and community engagement consulting services for the Department of Development Services, for a period of two years, with three one-year renewal options, for a total annual aggregate amount of $4,000,000.
Since the original adoption of the RFP, the Department of Public Works identified additional needs for the specialized services provided by these on-call firms for critical projects, including bird nesting surveys at the old City Hall, the Belmont Pool Revitalization Project, the El Dorado Duck Pond Restoration Project, the El Dorado Lakes Monitoring Plan, and other services related to the preparation and provision of reports to the California Coastal Commission and other regulatory agencies. City Council approval is requested to amend the contracts to accommodate these additional needs and any possible future change orders.
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on October 15, 2020, Business Services Bureau Manager Tara Yeats on October 20, 2020, and by Budget Analysis Officer Julissa José-Murray on October 23, 2020.
TIMING CONSIDERATIONS
City Council action is requested on November 17, 2020, to ensure amendments are in place expeditiously.
FISCAL IMPACT
The annual aggregate contract authority for on-call environmental, planning, affordable housing, and community engagement consulting services will not exceed $4,600,000. The requested amended contract authority is based on current and anticipated projections within various City departments, primarily the Public Works Department. Any work not currently budgeted will only proceed at such time that appropriations have been approved by the City Council. Sufficient appropriation to support additional contract authority is budgeted in the General Fund Group and the Capital Projects Fund Group in the Public Works Department. Each workorder will be funded by the requesting department, per project, on an as-needed basis. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with the existing City Council priorities. Approval of this recommendation would potentially have a positive impact on the local job market.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ERIC LOPEZ
DIRECTOR OF PUBLIC WORKS
OSCAR ORCI
DIRECTOR OF DEVELOPMENT SERVICES
APPROVED:
THOMAS B. MODICA
CITY MANAGER
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