TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34465 with Gordian Group, Inc., of Greenville, SC, to provide Job Order Contracting (JOC) program and software support, to extend the term of the contract for an additional one-year period through November 30, 2021. (Citywide)
DISCUSSION
City Council approval is requested to amend Contract No. 34465 with Gordian Group, Inc. (Gordian), for JOC program and software support, to extend the term to November 30, 2021.
On October 18, 2016, the City Council awarded a contract to Gordian for providing JOC program and software support, in a total amount not to exceed $800,000, for a period of two years, with the option to renew for two additional one-year terms. The contract is currently set to expire on November 30, 2020.
The Gordian JOC program is a highly specialized and proprietary solution consisting of access to the web-based Construction Task Order project development system, which allows the creation of JOC proposals utilizing the JOC construction contracts. Gordian provides daily individual customer support, with a designated representative to provide training and assist with developing JOC proposals.
Extending the term an additional year will ensure continuity of projects that are already underway and will help the City to continue delivering projects. The requested action will provide adequate time for staff to complete a new procurement process without interruption of services.
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on October 15, 2020, Business Services Bureau Manager Tara Yeats on October 20, 2020, and by Budget Analysis Officer Julissa José-Murray on October 23, 2020.
TIMING CONSIDERATIONS
City Council action is requested on November 17, 2020, to allow for uninterrupted continuation of services.
FISCAL IMPACT
If approved, this recommendation will extend the contract term for a one-year period, through November 30, 2021. The total contract amount for JOC program and software support services will remain the same at $800,000. To date, City staff have authorized approximately over $400,000 in work under the existing contract. There is no additional appropriation requested at this time. Any work not currently budgeted will only proceed at such time that appropriations have been approved by the City Council. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with the existing City Council priorities. Approval of this recommendation would potentially have a positive impact on the local job market.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
ERIC LOPEZ
DIRECTOR OF PUBLIC WORKS
APPROVED:
THOMAS B. MODICA
CITY MANAGER