TITLE
Recommendation to adopt Specifications No. RFP FM20-022 and award contracts to Alliant Consulting, of San Diego, CA; Comprehensive Housing Services, Inc., of Fountain Valley, CA; GCAP Services, Inc., of Costa Mesa, CA; Michael Baker International, of Long Beach, CA; Pacifica Services, Inc., of Pasadena, CA; Padilla and Associates, Inc., of Santa Ana, CA; Perceptive Enterprises, Inc., of Los Angeles, CA; Silveira Consulting, Inc., of Galt, CA; and Wildan Engineering, of Industry, CA, to provide labor compliance monitoring services, in an annual aggregate amount of $1,500,000, with a 10 percent contingency of $150,000, for a total annual aggregate contract amount not to exceed $1,650,000, for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager; and, authorize City Manager, or designee, to execute all documents necessary to enter into contracts, including any necessary amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into contracts with nine vendors for as-needed labor compliance monitoring services. Services provided are used to fulfill the requirement for prevailing wage compliance monitoring for public work improvement contracts awarded by the City, as necessary.
The City of Long Beach (City), in accordance with Section 3 of the Federal Housing and Urban Development (HUD) Act of 1968, requires compliance monitoring on all construction projects funded by HUD Section 3. Additionally, the City is required to monitor labor compliance for all federally-funded construction projects, including Disadvantage Business Enterprises (DBEs) and those covered by the Davis-Bacon Act Wage rates on projects not funded by the federal government. The Labor Compliance Division in the Financial Management Department is responsible for the coordination and administrative oversight of all public work improvement labor compliance monitoring. Services provided by the selected firms will assist the City with ensuring conformity with labor-related regulations and in proving data relative to local hiring provisions.
The Request for Proposals (RFP) was advertised in the Long Beach Press-Telegram on January 5, 2020, and 66 potential proposers specializing in labor compliance monitoring services were notified of the RFP opportunity. Of those proposers, 57 downloaded the RFP via the City’s electronic bidding system. The RFP document was made available from the Purchasing Division, located on the sixth floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing. A RFP announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 35 local, minority-owned, and women-owned business groups. Sixteen proposals were received on February 19, 2020. Of those proposers, nine were Minority-owned Business Enterprises (MBEs), four were Women-owned Business Enterprises (WBEs), six were certified Small Business Enterprises (SBEs), and one was a Long Beach business (Local).
A selection committee, comprised of representatives from the Departments of Financial Management and Public Works, determined that the proposed nine firms listed below were the most responsive to the terms of the RFP and will provide the best value for the City’s needs for providing labor compliance monitoring services.
• Alliant Consulting, of San Diego, CA (MBE/WBE)
• Comprehensive Housing Services, Inc., of Fountain Valley, CA (SBE)
• GCAP Services, Inc., of Costa Mesa, CA (SBE/MBE)
• Michael Baker International, of Long Beach, CA (MBE/SBE/Local)
• Pacifica Services, Inc., of Pasadena, CA (MBE/SBE)
• Padilla and Associates, Inc., of Santa Ana, CA (MBE/SBE)
• Perceptive Enterprises, Inc., of Los Angeles, CA (MBE)
• Silveira Consulting, Inc., of Galt, CA (SBE)
• Wildan Engineering, of Industry, CA
This matter was reviewed by Business Services Bureau Manager Tara Yeats on October 27, 2020, and by Deputy City Attorney Erin Weesner-McKinley and Budget Management Officer Rhutu Amin Gharib on October 28, 2020.
TIMING CONSIDERATIONS
City Council action to is requested on November 17, 2020, to ensure contracts are in place expeditiously.
FISCAL IMPACT
The annual aggregate contract authority will not exceed $1,650,000, inclusive of a 10 percent contingency, for a period of two years. These contracts are on an as-needed basis, and the firms will be not be utilized except in cases where project funding is already appropriated. Costs for these services will be included in the specific projects of the departments where funds are budgeted. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. The local job impact associated with this recommendation is unknown at this time.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
THOMAS B. MODICA
CITY MANAGER