TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary amendments, with Enterprise FM Trust, dba Enterprise Fleet Management, Inc., of St. Louis, MO, to lease vehicles for various Police operations, on the same terms and conditions afforded to Sourcewell, formerly The National Joint Powers Alliance, in an annual amount of $125,656, with a 10 percent contingency of $12,565, for a total annual contract amount not to exceed $138,221, until the Sourcewell contract expires on July 24, 2022, with the option to renew for as long as the Sourcewell contract is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Enterprise Fleet Management, Inc. (Enterprise), for the lease of up to 20 vehicles, as needed by the Police Department for various operations. This lease agreement will allow the City to replace currently leased vehicles of various makes and models that are now at the end of their term under the previous contract.
The City maintains a wide variety of vehicles to support specialized operations in the Police Department. The current leased vehicles are almost six years old with excessive mileage and have exceeded their efficient and useful life of five years. Leasing a range of newer model vehicles will provide increased fuel efficiency, lower maintenance costs, and greater reliability for specialized Police operations. The lease contract allows for vehicles to be selectively turned in and exchanged for another when that flexibility is required.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
The Fleet Services Bureau and the Purchas...
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