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File #:
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20-0981
Version:
1
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Name:
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PRM - After School Education and Safety Program D124679
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Type:
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Contract
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Status:
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CCIS
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On agenda:
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10/6/2020
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Final action:
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10/6/2020
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Title:
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Recommendation to authorize City Manager, or designee, to execute agreements with the Long Beach Unified School District for the operation of the After School Education and Safety Program at Burbank, Edison, Garfield, Grant, King, Lafayette, and Herrera Elementary Schools, and Hudson K-8 School sites, in an amount not to exceed $1,636,235, for the period of July 1, 2020 to June 30, 2021; authorize a 15 percent in-kind match of $245,435; execute any future documents, including amendments, necessary to accept, implement and administer the agreements; and
Increase appropriations in the General Grants Fund Group in the Parks, Recreation and Marine Department by $1,285,696, offset by grant revenue. (Districts 1,2,4,6,7,9)
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Related files:
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35665_001, 35663_000, 35665_000, 35666_000, 35667_000, 35667_001, 35661_000, 35662_000, 35664_000, 35668_000, 35661_001, 35662_001, 35666_001, 35668_001, 35663_001, 35664_001
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TITLE
Recommendation to authorize City Manager, or designee, to execute agreements with the Long Beach Unified School District for the operation of the After School Education and Safety Program at Burbank, Edison, Garfield, Grant, King, Lafayette, and Herrera Elementary Schools, and Hudson K-8 School sites, in an amount not to exceed $1,636,235, for the period of July 1, 2020 to June 30, 2021; authorize a 15 percent in-kind match of $245,435; execute any future documents, including amendments, necessary to accept, implement and administer the agreements; and
Increase appropriations in the General Grants Fund Group in the Parks, Recreation and Marine Department by $1,285,696, offset by grant revenue. (Districts 1,2,4,6,7,9)
DISCUSSION
The After School Education and Safety (ASES) Program, funded by the California Department of Education, was established in 2002, as a collaborative program with the intent of creating partnerships between school districts and local government agencies for the purpose of providing after school literacy, academic enrichment, and safe constructive alternatives for K-9 students. ASES consists of two program elements: (1) an educational and literacy element that provides tutoring and/or homework assistance designed to help students meet State standards in core academic subjects; and, (2) an educational enrichment element designed to provide an array of programs that include visual and performing arts, music, and general recreation activities. The California Department of Education chooses the school sites that meet the criteria for funding. The Long Beach Unified School District (LBUSD) allocates grant funding to the City of Long Beach (City) for the ASES Program on an annual basis. It is important to note that LBUSD, as the ASES grantor, also allocates funding for additional school sites through other contracted service providers at the remaining eligible schools. The Parks, Recreation and Marine Department (PRM) has provided these services for 13 years and has successfully provided them for approximately 200,000 student visits each grant year.
As current Safer at Home orders have impacted all congregate youth programs, the ASES Grant guidelines have been revised to include the needed flexibility for grantees to continue providing quality programming through various means such as virtual program options. PRM will operate in a virtual capacity until Safer at Home orders are updated to allow for in-person programming on the school campuses.
LBUSD has allocated $1,636,235 of its grant funding to the City, which will be used for program staffing, supervision, supplies, and administrative assistance through June 30, 2021. The distribution of funds for each of the eight school sites for this grant year has been identified (Attachment). The grant agreement requires a 15 percent in-kind match equal to $245,435, which includes facility use, staff time, donations, programs that supplement the afterschool program, and a portion of administration costs.
This matter was reviewed by Deputy City Attorney Arturo D. Sanchez on September 1, 2020 and by Revenue Management Officer Geraldine Alejo on September 15, 2020.
TIMING CONSIDERATIONS
City Council action is requested on October 6, 2020, to ensure agreements are in place expeditiously.
FISCAL IMPACT
The City will receive grant revenues in an amount not to exceed $1,636,235 to offset program expenditures of the same amount. Of the total grant award, $350,539 is budgeted in the General Grants Fund Group in the Parks, Recreation and Marine Department. An appropriation increase of $1,285,696 is requested for the remainder of the grant award. The required 15 percent in-kind match of $245,435 is budgeted in the General Fund Group in the Parks, Recreation, and Marine Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with the existing City Council priorities. The recommendation will result in a positive impact on jobs. The Parks, Recreation and Marine Department has 74 part-time employees currently working to facilitate this program.
SUGGESTED ACTION
Approve recommendation.
BODY
[Enter Body Here]
Respectfully Submitted,
BRENT DENNIS
DIRECTOR
PARKS, RECREATION AND MARINE
APPROVED:
THOMAS B. MODICA
CITY MANAGER
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