TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34107 with Parsons Constructors, Inc., of Pasadena, CA, for providing professional Project Labor Agreement (PLA) administration services, to extend the contract to October 31, 2022. (Citywide)
DISCUSSION
On October 6, 2015, the City Council awarded a contract to Parsons Constructors, Inc. (Parsons), for as-needed professional PLA administration services, in an annual amount not to exceed $280,000, for a period of one year, with the option to renew for four additional one-year periods. The contract is currently on its fourth renewal, and is set to expire on October 31, 2020.
City Council approval is requested to execute an amendment to Contract No. 34107 with Parsons, to extend the contract for an additional two-year period through October 31, 2022, with no funds added, to continue critical PLA administration services for current projects. Parsons is currently providing PLA administration services to seven projects, four of which will need to continue after the contract expires on October 31, 2020.
Until January 1, 2020, the Business Services Bureau in the Financial Management Department was administering the PLA for construction projects using Parsons. After January 1, 2020, PLA administration responsibility transitioned to the Pacific Gateway Innovation Network (Pacific Gateway) in the Economic Development Department. Parsons retained all existing projects, and Pacific Gateway administered new PLA applicable projects. Due to this transition, Parsons will not be assigned any additional projects during the contract term.
The contract extension will provide adequate time for Parsons to close out each project, which typically occurs one to two months after project completion. Current projects administered by Parsons include: Central Irrigation Controllers, with an estimated completion of November 2020; Granada and Junipero Beach Concessions, with an estimated completion of January 2021; Civic Center Parking Structure, with an estimated completion of January 2021; and, Long Beach Terminal Area Improvements Phase II, with an estimated completion of May 2022. The contract extension will provide uninterrupted administration of the PLA on the existing projects for which cohesive relationships have already been established between Parsons and the contractors.
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on July 30, 2020 and Deputy Finance Director Sandy Tsang-Palmer on July 27, 2020. Due to time constraints, no Budget Office review was able to be conducted.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 34107 is requested on September 1, 2020, to allow for uninterrupted continuation of services.
FISCAL IMPACT
The contract cost will not exceed the previously authorized amount of $280,000 annually. No additional purchase orders will be issued, and the firm will not be utilized except in cases where project funding is already appropriated. Costs have already been included in the specific projects of the departments where funds are budgeted for these services. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
THOMAS B. MODICA
CITY MANAGER