TITLE
Recommendation to authorize City Manager, or designee, to execute the necessary documents with Dell Marketing, LP (Dell), utilizing the approved Dell Master Purchase Agreement No. 28280, for the purchase of personal computers, in an amount not to exceed $1,200,000; and
Authorize City Manager, or designee, to execute a lease-purchase agreement, and related financing documents, with Banc of America Public Capital Corp, of San Francisco, CA, for the financing of personal computers, in an amount not to exceed $1,290,000 including escrow fees, principal, and interest, payable over a five-year period. (Citywide)
DISCUSSION
City Council approval is requested to execute a lease-purchase agreement through the City’s Master Lease Agreement with Banc of America Public Capital Corp (BAPCC), for the financing of personal computers for a five-year period. Due to changing technology needs, the City recently changed to a microcomputer model and is deploying additional laptops that will take up less space, require less electricity, enable employee mobility, and still have the computing power to run all existing City applications. The new computers, along with associated peripheral devices, align with redesigned desktop experience standards that focus on mobility, online collaboration, and equipping City staff with industry standard productivity tools. The cost for personal computer replacements are included in the City’s ongoing annual computer replacement cycle program and, as a result, funding is already included in the Proposed FY 21 Budget.
The Technology and Innovation Department (TI) implemented a program to replace all City-owned computers after a five-year use to reflect the industry standard. The replacement cycle changed from four years to five years due to improvements in technology. The replacement cycle was designed to refresh the technology to take advantage of the latest innovations and to reduce the ongoing costs associated with maintaining older equi...
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