TITLE
Recommendation to adopt Specifications No. ITB FS20-036 and award a contract to South Coast Shipyard, Inc., of Newport Beach, CA, for parts and repair services for Fire Rescue Boat Unit 129, in the amount of $478,770, with a 15 percent contingency in the amount of $71,816, for a total contract amount not to exceed $550,586, inclusive of taxes and fees; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with South Coast Shipyard, Inc., for parts and repair services for Fire Rescue Boat Unit 129. The rescue boat is used by the Fire Department for lifeguard patrol and rescue services of the City’s beaches and marine areas.
Scheduled repairs are critical to preserve the overall condition and service life of this boat due to the saltwater environment. The proposed repairs for the fire rescue boat include a pump system reconfiguration, replacement of the pump engine, and replacement of two main engines. The non-compliant engines will be replaced with Environmental Protection Agency (EPA) compliant engines per California Air Resources Board (CARB) requirements. These modifications will make the boat safer and more efficient.
The City Council previously authorized similar repairs for three other fire rescue boats on October 23, 2018. This is the first of the remaining three marine vessels to receive this service. Service for the other two boats will be requested during the FY 21 budget development process. The hulls of all units are in very good condition and replacing the engines will extend the scheduled life of the boats for at least five additional years. This unit has been in service for 14 years and engines must be replaced as scheduled to ensure proper performance and reduce the risk for potential failure during fire operations. If delayed, significant damage could occur, which could cause unnecessary downtime and pose a public safety risk.
The bid was advertised in the Long Beach Press-Telegram on March 3, 2020, and 21 potential bidders specializing in marine vessel repair and maintenance were notified of the bid opportunity. Of those bidders, eight downloaded the bid via the City’s electronic bid system. The bid document was made available from the Purchasing Division, located on the 6th floor of City Hall, and the Division’s website at www.longeach.gov/purchasing. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 28 local, minority-owned, and women-owned business groups. One bid was received on March 26, 2020. The one bidder was not a Minority-owned Business Enterprise (MBE), Woman-owned Business Enterprise (WBE), certified Small Business Enterprise (SBE), or Long Beach business (Local). South Coast Shipyard, Inc., of Newport Beach, CA (not a MBE, WBE, SBE, or Local), was the sole responsive bidder.
Local Business Outreach
In an effort to align with the City’s outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purchasing Division also assists businesses with registering on the PlanetBids database to download the bid specifications. Through outreach, four Long Beach vendors were notified to submit bids, of which none downloaded or submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Taylor M. Anderson on May 21, 2020, Deputy Finance Director Sandy Tsang-Palmer on April 22, 2020, and by Budget Management Officer Rhutu Amin Gharib on July 9, 2020.
SUSTAINABILITY
The new engines and pumps are compliant with the State of California and local district air quality regulations and use ultra-low sulfur diesel fuel.
TIMING CONSIDERATIONS
City Council action is requested on August 4, 2020, to ensure a contract is in place expeditiously.
FISCAL IMPACT
The contract amount will not exceed $550,586, including taxes, fees, and 15 percent contingency in the amount of $71,816. The cost for the repairs is budgeted in the Fleet Services Fund Group in the Financial Management Department. The full cost for the repairs will be charged and collected through the Fleet Services Memorandum of Understanding (MOU) regular monthly charges from the Tidelands Operating Fund Group in the Fire Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
XAVIER ESPINO
FIRE CHIEF
APPROVED:
THOMAS B. MODICA
ACTING CITY MANAGER