TITLE
Recommendation to adopt resolution authorizing City Manager to execute a five-year software licensing agreement and any amendments thereto with Compulink Management Center, Inc., dba Laserfiche Solutions Group (LSG), for the purchase of an Electronic Document Management Solution on the same terms and conditions afforded to the City of Santa Monica in the total amount not to exceed $364,000 ($72,800 annually), plus a $100,000 contingency if necessary and if funds are available for implementation services. (Citywide)
DISCUSSION
City Council approval is requested authorizing the City Manager to execute a contract for the purchase of an Electronic Document Management Solution for the City of Long Beach.
Currently, a number of City departments utilize document imaging as part of their day-to-day operations. For example, Community Development (Housing Authority), Fire, and Development Services, as well as the City Clerk's Office use of FileNet for document imaging and management. In addition, the Police Department has a separate document imaging system for records management. The existing systems meet the City's basic needs, which are limited to storing, viewing and printing images and documents primarily for internal staff use.
At the present time, the annual vendor maintenance cost is $74,000 for the FileNet and Police Department imaging systems. The FileNet maintenance agreement is set to expire December 31, 2009. Within the last few years, the City's need for customization, audit controls and document tracking have pushed the limitations of the current systems. The Technology Services and the Police Departments have been searching for document management alternatives to address the expanding needs.
The Department of Technology SeNices is requesting approval to acquire the Laserfiche Electronic Document Management Solution for Citywide use. The Laserfiche Solution offers the opportunity to replace multiple imaging systems with a single system that meets...
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