Long Beach, CA
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File #: 20-0444    Version: 1 Name: LS - Contract w/Innovative Interfaces for Library Management System services
Type: Contract Status: CCIS
File created: 4/20/2020 In control: City Council
On agenda: 5/19/2020 Final action: 5/19/2020
Title: Recommendation to authorize City Manager, or designee, to execute a Seventh Amendment to Contract No. 30976 with Innovative Interfaces, Inc., of Emeryville, CA, to provide continued Library Management System services, in the amount of $149,780, plus a 15 percent contingency in the amount of $22,467, for a total annual amount not to exceed $172,247 for a period of one year, with the option to renew for an additional one-year period in the amount of $162,366, at the discretion of the City Manager. (Citywide)
Sponsors: Library Services
Attachments: 1. 051920-C-7sr&att.pdf
TITLE
Recommendation to authorize City Manager, or designee, to execute a Seventh Amendment to Contract No. 30976 with Innovative Interfaces, Inc., of Emeryville, CA, to provide continued Library Management System services, in the amount of $149,780, plus a 15 percent contingency in the amount of $22,467, for a total annual amount not to exceed $172,247 for a period of one year, with the option to renew for an additional one-year period in the amount of $162,366, at the discretion of the City Manager. (Citywide)

DISCUSSION
City Council approval is requested to amend contract No. 30976 with Innovative Interfaces, Inc., to continue providing licensing, support, hardware, and software services for the Library Management System (LMS) for up to two years. This request also includes a renewal for the Department of Library Services’ (Library) telephone notices/renewal system.

The LMS is an enterprise system and a public gateway for the majority of Library resources. The enterprise system includes maintenance of patron records, circulation records, fines, fees, acquisition funds, and materials purchase cycle tracking. Library resources available through the LMS include online databases, newspaper archives, downloadable audiobooks, eBooks, and music. The public access catalog, also available through the LMS, allows Library staff and the public to search for materials, place holds and check personal library accounts.

On January 20, 2015, the City Council authorized an agreement with Innovative Interfaces, Inc., for a term of three years, with the option to renew for two additional one-year periods. Contract amendments have included term extensions, additional necessary software, and a cloud backup solution that has served the Library well.

City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without a competitive bid process if accompanied by a Resoluti...

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