TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend existing contracts with seven firms, for as-needed professional and technical services related to system analysis, system development, system implementation, project management, and technical support for information technology projects and systems, to extend the terms of the contracts an additional four months to July 22, 2020. (Citywide)
DISCUSSION
On January 21, 2014, the City Council authorized the City Manager to execute agreements with recommended firms to provide as-needed professional and technical services, in an annual aggregate amount not to exceed $950,000 for a period of two years. Multiple agreements were recommended to ensure a pool of qualified candidates are available for the Technology and Innovation Department (TI) to deliver technical services as requested in a timely manner.
Five amendments to the contract have since been approved; on November 3, 2015, October 3, 2017, December 18, 2018, May 7, 2019, and October 15, 2019, where the City Council approved annual increases in contract authority by $1,000,000, $800,000, $650,000, $1,000,000, and $700,000, respectively, for a new total annual aggregate amount not to exceed $5,100,000.
Of the 16 firms that the City Council approved, TI selected seven, including one Long Beach-based business, to provide support for existing and ongoing technology projects, which include enhancements to the Utility Customer Information System (CIS), migration to the advanced metering infrastructure for the Water and Energy Resources Departments, upgrades to the land management and revenue system, implementation of DataLB, implementation of a new service management system, and transition to the new Civic Center Data Center. The contracts with the seven firms are set to expire March 22, 2020. City Council approval is requested to amend these contracts to extend the terms to July 22, 2020 for four addition...
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