City of Long Beach - File #: 20-0206

• File #: 20-0206
• Version: 1
• Name: PRM/PW - Contract w/GameTime for purchase/installation of playground and outdoor fitness equipment
• Type: Resolution
• Status: Adopted
• File created: 1/29/2020
• In control: City Council
• On agenda: 3/10/2020
• Final action: 3/10/2020
• Title: Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary amendments, with Playcore Wisconsin, Inc., dba GameTime, of Fort Payne, AL, for the purchase and installation of playground and outdoor fitness equipment, site accessories, surfacing, and related products and services on an as-needed basis, on the same terms and conditions afforded to the City of Charlotte, NC, through Omnia Partners Contract No. 2017001134, in an annual amount of $3,000,000, with a 10 percent contingency of $300,000, for a total annual contract amount not to exceed $3,300,000, until the contract agreement expires on June 30, 2022, with the option to renew for as long as the contract is in effect, at the discretion of the City Manager. (Citywide)
• Sponsors: Parks, Recreation and Marine, Public Works
• Related files: 35534_000, 35534_003, 35534_002

Date	Ver.	Action By	Action	Result
3/10/2020	1	City Council	approve recommendation and adopt	Pass

TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary amendments, with Playcore Wisconsin, Inc., dba GameTime, of Fort Payne, AL, for the purchase and installation of playground and outdoor fitness equipment, site accessories, surfacing, and related products and services on an as-needed basis, on the same terms and conditions afforded to the City of Charlotte, NC, through Omnia Partners Contract No. 2017001134, in an annual amount of $3,000,000, with a 10 percent contingency of $300,000, for a total annual contract amount not to exceed $3,300,000, until the contract agreement expires on June 30, 2022, with the option to renew for as long as the contract is in effect, at the discretion of the City Manager. (Citywide)

DISCUSSION
City Council approval is requested to enter into a contract with Playcore Wisconsin, Inc., dba GameTime (GameTime), for as-needed purchase and installation of playground and outdoor fitness equipment, site accessories, surfacing, and related play products and services for use in the City of Long Beach (City) park development and improvement projects.

The Parks, Recreation and Marine Department (PRM), in partnership with the Public Works Department (PW) investigated procurement options for playground equipment and related products and services and identified that several other agencies had completed an open, fair, transparent, and competitive procurement process. Staff reviewed seven cooperative agreement options for playground equipment under the other agencies’ contracts. Of the seven cooperative agreement options, GameTime was chosen for their ability to quickly implement project designs, parts compatibility and ease of maintenance with existing playgrounds, flexible service options, and highly competitive prices. GameTime is an equipment provider producing standard parts across all its lines and offers equipment with interchangeable components that are easily repl...