TITLE
Recommendation to authorize City Manager, or designee, to execute a Third Amendment to Contract No. 34265 with West Coast Arborists, Inc., of Anaheim, CA, for as-needed tree trimming services, to extend the term through September 30, 2020, and increase the amount by $500,000, for a revised total amount not to exceed $7,940,000. (Citywide)
DISCUSSION
City Council approval is requested to authorize the City Manager, to amend Contract No. 34265 with West Coast Arborists, Inc., for as-needed tree trimming services, to extend the term through September 30, 2020 and increase the contract authority by $500,000, for a revised total amount not to exceed $7,940,000.
On May 10, 2016, the City Council adopted Specifications No. ITB PW15-119 and awarded a contract to West Coast Arborists, Inc., for as-needed tree trimming services in the public right-of-way, excluding parks, in an annual amount of $1,860,000 for a period of two years with the option to renew for two additional one-year periods. The current total contract authority is $7,440,000. This contract covers the annual grid trimming, stump grinding, as-needed emergency response, and other services needed to maintain the urban forest.
Extending the term of the contract through September 30, 2020 will provide adequate time for staff to complete a new procurement process without an interruption to services in the interim. This amendment will also provide resources to respond to emergency tree trimming needs. Additional contract authority is needed for the Residential Street Improvements Program to trim or remove trees, as-needed, prior to the start of street improvement work and other tree-related services.
This matter was reviewed by Deputy City Attorney Erin Weesner-McKinley on February 3, 2020, Purchasing Agent Tara Yeats on January 28, 2020, and by Budget Analysis Officer Julissa José-Murray on February 3, 2020.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 34265 is requested on...
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