Long Beach, CA
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File #: 20-0078    Version: 1 Name: ED - As-needed space-planning and architectural services
Type: Contract Status: To Be Introduced
File created: 1/3/2020 In control: City Council
On agenda: 1/21/2020 Final action:
Title: Recommendation to adopt Specifications No. RFP ED19-096 and award contracts to Black O’Dowd and Associates, dba BOA Architecture, of Long Beach, CA; Gillis & Panichapan Architects, Inc., of Costa Mesa, CA; Kardent Design, Planning & Management, of Long Beach, CA; La Canada Design Group, of Pasadena, CA; and, Westgroup Designs, Inc., of Irvine, CA; for as-needed space-planning and architectural services, in an aggregate amount not to exceed $1,200,000, for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager; and authorize City Manager, or designee, to execute all documents necessary to enter into the contracts, including any necessary amendments. (Citywide)
Sponsors: Economic Development
Attachments: 1. 012120-R-25sr.pdf
TITLE
Recommendation to adopt Specifications No. RFP ED19-096 and award contracts to Black O’Dowd and Associates, dba BOA Architecture, of Long Beach, CA; Gillis & Panichapan Architects, Inc., of Costa Mesa, CA; Kardent Design, Planning & Management, of Long Beach, CA; La Canada Design Group, of Pasadena, CA; and, Westgroup Designs, Inc., of Irvine, CA; for as-needed space-planning and architectural services, in an aggregate amount not to exceed $1,200,000, for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager; and authorize City Manager, or designee, to execute all documents necessary to enter into the contracts, including any necessary amendments. (Citywide)

DISCUSSION
City Council approval is requested to enter into contracts with Black O’Dowd and Associates, dba BOA Architecture, Gillis & Panichapan Architects, Inc., Kardent Design, Planning & Management, La Canada Design Group, and Westgroup Designs, Inc., for as-needed space-planning and architectural services. The City of Long Beach (City) has historically used outside firms on an as-needed basis for space-planning and architectural services for tenant improvement projects. These specialized services are being utilized to meet the needs of City departments for current as well as unforeseen projects that will arise over the next two years, most notably for tenant improvement projects at buildings owned by the City or otherwise occupied by City staff. Current agreements for these services expire on March 31, 2020.

A Request for Proposals (RFP) was released on July 3, 2019, to solicit proposals from qualified firms, and 5,153 potential proposers specializing in space-planning and architectural services were notified of the opportunity. Of those proposers, 101 downloaded the RFP document via the City’s electronic bid system. The RFP document was made available from the Purchasing Division, located on the sixth floor of City Hall, an...

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