TITLE
Recommendation to authorize City Manager, or designee, to execute an agreement, and all necessary documents and any subsequent amendments, with Laboratory Corporation of America for Patient Specimen Collection Services and Laboratory Data Management, in an annual amount of $60,000, with a 25 percent contingency in the amount of $15,000, for a total annual amount not to exceed $75,000, for the period of December 1, 2019 through November 30, 2020, with the option to automatically renew annually, under the same terms and conditions, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into an agreement with Laboratory Corporation of America (LabCorp) to provide Laboratory Data Management and Patient Specimen Collection Services for the HIV Care Coordination Clinic, Tuberculosis Clinic, Family Planning/Sexual Health Clinic, and Pre-Exposure Prophylaxis (PrEP) Clinic. The Health and Human Services Department (Health Department) has integrated the electronic health record system (NextGen) with LabCorp’s electronic data system to provide operational efficiencies that will allow for real time data submission and test results retrieval by the physicians and other qualified medical staff.
LabCorp provides the Health Department with a full-time phlebotomist for specimen collection of blood and urine samples and assists with obtaining billing information and completing the appropriate test request forms for LabCorp use. LabCorp provides equipment and supplies for services at no charge, which is a tremendous cost savings to the Health Department. Lab testing is mandated by State and County grant funded programs. Test results allow the provider to safely determine what treatment is needed for patients. Specimen collection is done on-site in the Family Planning/Sexual health Clinic during normal business hours. The Health Department will receive a monthly statement for services rendered and will remit payments for amount due within thirty (30) days.
The $60,000 agreement will cover the average annual specimen collection costs. The requested contingency will cover costs of any additional unanticipated specimen collections.
This matter was reviewed by Principal Deputy City Attorney Gary J. Anderson on December 23, 2019, and by Budget Management Officer Rhutu Amin Gharib on January 6, 2020.
TIMING CONSIDERATIONS
City Council action is requested on January 21, 2020, to continue to provide these services without interruption.
FISCAL IMPACT
The total contract amount will not exceed $75,000 annually. Sufficient funds are currently budgeted in the Health Fund Group in the Health and Human Services Department, offset by grant revenue. There is no City match of funds required and no impact to the General Fund. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
KELLY COLOPY
DIRECTOR
HEALTH AND HUMAN SERVICES
APPROVED:
THOMAS B. MODICA
ACTING CITY MANAGER