Long Beach, CA
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File #: 20-0033    Version: 1 Name: FM - Contract for Geotab USA, Inc. for GPS tracking software
Type: Resolution Status: Adopted
File created: 12/30/2019 In control: City Council
On agenda: 1/14/2020 Final action: 1/14/2020
Title: Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Geotab USA, Inc., of Las Vegas, Nevada, for the purchase of Global Positioning System (GPS) tracking software, hardware and installation services, on the same terms and conditions afforded to the State of California, Department of General Services contract, for a startup amount of $170,762 plus a 10 percent contingency of $17,076 in year-one, and an annual amount of $170,620 for monitoring service in year-two, for a total contract amount not to exceed $358,458 over a two-year period, with the option to renew the contract for seven additional one-year periods at an annual amount of $170,620, at the discretion of the City Manager; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments. (Citywide)
Sponsors: Financial Management
Attachments: 1. 011420-C-6sr&att.pdf, 2. RES-20-0009.pdf
Related files: 35488_000
TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Geotab USA, Inc., of Las Vegas, Nevada, for the purchase of Global Positioning System (GPS) tracking software, hardware and installation services, on the same terms and conditions afforded to the State of California, Department of General Services contract, for a startup amount of $170,762 plus a 10 percent contingency of $17,076 in year-one, and an annual amount of $170,620 for monitoring service in year-two, for a total contract amount not to exceed $358,458 over a two-year period, with the option to renew the contract for seven additional one-year periods at an annual amount of $170,620, at the discretion of the City Manager; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments. (Citywide)

DISCUSSION
City Council approval is requested to enter into a contract with Geotab USA, Inc. (Geotab), for the purchase of GPS tracking software, hardware and installation services. The GPS software provided by Geotab would replace the City’s current Zonar GPS tracking system, which is equipped on 653 vehicles, totaling 26 percent of the City’s fleet.

The Fleet Services Bureau of the Financial Management Department investigated procurement options for GPS tracking software, hardware, and installation and discovered the State of California had completed an open, fair, transparent, and competitive procurement process. The City reviewed this cooperative agreement option under the State of California’s contract and Geotab was selected for its ability to capture data on engine conditions and vehicle performance, and its ability to produce customizable reports to suit the needs of all departments.

City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment and labor with other g...

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