TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Office Depot, Inc., of Cincinnati, OH, to furnish and deliver custodial supplies, on the same terms and conditions afforded to Region 4 Education Service Center (ESC), of Texas, through Omnia Partners, in an annual amount of $1,500,000, with a 10 percent contingency of $150,000, for a total annual contract amount not to exceed $1,650,000, until the Omnia Partners contract expires on February 28, 2021, with the option to renew for as long as the Omnia Partners contract is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Office Depot, Inc. (Office Depot), to furnish and deliver custodial supplies, including, but not limited to, mops and towels, restroom supplies, and cleaning products, to various City departments.
The Purchasing Division of the Financial Management Department investigated procurement options for custodial supplies and discovered several other agencies had completed an open, fair, transparent, and competitive procurement process. The City reviewed five cooperative agreement options for custodial supplies under the other agencies’ contracts. Of the five cooperative agreement options, Office Depot (not a MBE, WBE, SBE, or Local) was chosen for their competitive pricing, service levels, breadth of product offerings, and local impact. Additionally, the existing tax sharing agreement in place allows the City to maximize the capture of the sales tax revenue expended via this contract.
City Charter 1802 provides an alternate procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment and labor with other government agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
This matter was reviewed by Deputy City Attorney Amy R. W...
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