TITLE
Recommendation to authorize City Manager, or designee, to amend Agreement No. 35244 with Penwal, of Rancho Cucamonga, CA, for the design, fabrication, and installation of the City’s Police and Fire Memorial, to increase the amount by $48,625, for a revised total contract amount not to exceed $736,125, and extend the contract term to April 30,2020; authorize City Manager, or designee, to execute all necessary documents including amendments; and
Increase appropriations in the Civic Center Fund Group in the Public Works Department by $50,000, offset by donations received from the Friends of Long Beach Fire Fighters and the Long Beach Police Foundation. (District 2)
DISCUSSION
City Council approval is requested to amend Agreement No. 35244 with Penwal, to increase the amount by $48,625, for a revised total contract amount not to exceed of $736,125.
On May 7, 2019, City Council approved entering into a contract with Penwal for the design, fabrication, and installation of the City’s Police and Fire Memorial (Memorial). The original anticipated completion date was September 11, 2019, but due to unanticipated issues and design refinements, the Memorial is still being fabricated, making it necessary to extend the contract term to April 30, 2020. This will ensure the Memorial is completed at the highest caliber, properly honoring the fallen heroes of the Long Beach Police and Fire Departments. The Memorial will also educate the public and give meaning to the sacrifice of individuals who lost their life in the line of duty.
The Memorial is inspired by the form of a folded flag. This tradition of providing family members with a folded flag taken from the casket symbolizes the unity of the fallen with their colleagues and their family. The monument is comprised of triangular bronze plaques, which are being inscribed with the names of the fallen individuals, their department shield, and year of passing. The plaques are assembled into a porous screen-like structure that relies upon the connection of the plaques for strength (Attachment A). Intentionally intermingled, the Police and Fire plaques convey cumulative strength of their service.
This matter was reviewed by Deputy City Attorney Amy R. Webber on December 18, 2019, Purchasing Agent Tara Yeats on December 20, 2020, and Budget Management Officer Geraldine Alejo on December 19, 2019.
TIMING CONSIDERATIONS
City Council approval is requested on January 7, 2020, to allow for installation of the Memorial in early 2020.
FISCAL IMPACT
The requested action increases the current contract authority by $48,625, for a revised total contract amount not to exceed $736,125. An appropriation increase in the amount of $50,000, is requested in the Civic Center Fund Group in the Public Works Department, offset from donations from the Friends of Long Beach Fire Fighters and the Long Beach Police Association. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
CRAIG A. BECK
DIRECTOR OF PUBLIC WORKS
APPROVED:
THOMAS B. MODICA
ACTING CITY MANAGER