TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34024 with Cardon Solutions, LLC of Davie, FL, for technical and functional support and development services for the City's financial systems and Simpler Reporting, to extend the term of the contract for a two-year period, with the option to renew for three additional one-year periods, in the amount not to exceed $462,911 annually. (Citywide)
DISCUSSION
City Council approval is requested to amend Contract No. 34024 with Cardon Solutions, LLC (Cardon), to extend the term of the contract to September 30, 2021, with the option to renew for three additional one-year periods.
The City has contracted with Cardon since June 2009 for maintenance and support of the City’s suite of Financial Accounting Management Information Systems (FAMIS) and Simpler Suite (at that time, referred to as EZFAMIS) to ensure continued operation of critical functions used by over 1,000 users in City departments who manage the City’s accounting, purchasing, and budgeting needs. On September 15, 2015, the City Council adopted Resolution No. RES-15-0116 and awarded a two-year contract with Cardon, in an annual amount of $171,600 for a period of two years, with options to extend the term for two additional one-year periods and up to 10 percent of additional expenditures each year in the amount of $17,160, for a total annual amount not to exceed $188,760. On September 5, 2017, the City Council authorized an amendment to Contract No. 34024 to increase that year’s contract authority to a revised annual amount of $270,084. Additionally, the City Council authorized an increase to the two remaining optional contract renewal periods by $274,151, for a revised annual aggregate amount not to exceed $462,911 through September 30, 2019.
Cardon’s scope of work includes continued support for critical components of FAMIS that remain operational, such as Budget Development and Labor Dis...
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