TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents, with Westnet, Inc., for the purchase of a “First-In Fire Station Alerting System” for the new Fire Station 15, in an amount not to exceed $172,596, for a three-year period. (District 2)
DISCUSSION
City Council approval is requested to enter into a contract with Westnet Inc. (Westnet), for the purchase of a fire station alerting system for the new Fire Station 15.
The Port of Long Beach began construction on the new Fire Station 15 in April 2019. The Long Beach Fire Department (LBFD) is responsible for the cost of materials and installation of the Westnet alerting system. The system alerts fire personnel to respond to emergencies with an audible and visual alarm, as well as 911 dispatch information. Westnet is a sole source inventor, manufacturer, and provider of the First-In Fire Station Alerting System used throughout all LBFD stations. Westnet does not license third parties to manufacture, alter, or make additions to the equipment design, and holds numerous trademarks and service marks for various components of the alerting system. Westnet is the only vendor capable and authorized to service and maintain the alerting system.
The City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process but allows for awards without a competitive bid process if accompanied by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Monica Kilaita on July 17, 2019, and by Purchasing Agent Tara Yeats and Budget Management Officer Rhutu Amin Gharib on July 25, 2019.
TIMING CONSIDERATIONS
City Council action is requested on August 13, 2019, to allow for the timely purchase of the Westnet alerting system.
FISCAL IMPACT
The total contract amount will not exceed $172,596. The contract will be paid over a three-year period; the first year, FY 19, 10 percent will be paid once the plans and soft costs are incurred; the second year, FY 20, 40 percent will be paid once the equipment is delivered; and the third year, FY 21, 50 percent will be paid once installation is complete. Sufficient funds for this contract are budgeted in the General Fund Group in the Fire Department. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
XAVIER ESPINO
FIRE CHIEF
APPROVED:
PATRICK H. WEST
CITY MANAGER