TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 33580 with Simpler Systems, Inc., of Santa Barbara, CA, for licensing of the City’s Simpler Reporting software system and software consulting services, to extend the term of the contract for a two-year period, with the option to renew for three additional one-year periods, in the amount not to exceed $150,000 annually. (Citywide)
DISCUSSION
City Council approval is requested to amend the agreement with Simpler Systems, Inc. (Simpler), a reporting software system, to extend the term of the contract for an additional two-year period, with the option to renew for three additional one-year periods.
On August 19, 2014, the City Council adopted a Resolution authorizing the City Manager to execute an agreement with Simpler for the purchase of user licenses for Simpler Reporting (often referred to as EZFAMIS internally throughout the City) in an annual amount of $150,000 for a period of two years, with the option to renew for three additional one-year periods.
Simpler continues to assist with financial reporting for multiple systems utilized by all operations citywide, including Business Licensing, Fire Incidents, and the Customer Information Systems (CIS). Simpler Reporting is an essential tool in assisting with the implementation of the new Tyler Munis Enterprise Resource Planning System (LB COAST), and the completion of the conversion of data from the legacy systems. The continuation of this contract is critical to the success of the transition, as well as assisting with the usage of the new system. The City’s investment in Simpler has resulted in a robust reporting and querying capabilities, allowing more and more City staff to rely on easily accessible data to manage their organizations.
This matter was reviewed by Deputy City Attorney Amy R. Webber and Purchasing Agent Tara Yeats on June 11, 2019, and by Budget Management Officer Rhutu A...
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