Long Beach, CA
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File #: 19-0664    Version: 1 Name: PRM - Right of Entry Permit for Los Altos Youth Baseball & Softball
Type: Contract Status: CCIS
File created: 6/21/2019 In control: City Council
On agenda: 7/16/2019 Final action: 7/16/2019
Title: Recommendation to authorize City Manager, or designee, to execute all documents necessary to accept a non-monetary donation of planning, labor, and materials for improvements to Baseball Field Number 6 at El Dorado Park West, at 2800 Studebaker Road; and, to execute a new Right-of-Entry Permit, and any related documents associated with this proposed project, with Los Altos Youth Baseball and Softball of Long Beach, Inc., as recommended by the Parks and Recreation Commission. (District 5)
Sponsors: Parks, Recreation and Marine
Attachments: 1. 071619-C-17sr.pdf
Related files: P-00227_000

TITLE

Recommendation to authorize City Manager, or designee, to execute all documents necessary to accept a non-monetary donation of planning, labor, and materials for improvements to Baseball Field Number 6 at El Dorado Park West, at 2800 Studebaker Road; and, to execute a new Right-of-Entry Permit, and any related documents associated with this proposed project, with Los Altos Youth Baseball and Softball of Long Beach, Inc., as recommended by the Parks and Recreation Commission.  (District 5)

 

DISCUSSION

El Dorado Park West (Park), at 2800 Studebaker Road, includes multiple sports fields for soccer, baseball and softball. The softball and baseball fields at the Park are jointly maintained through a partnership between the Parks, Recreation and Marine Department (PRM) and Los Altos Youth Baseball and Softball of Long Beach, Inc. (LAYBS), a California non-profit corporation, which operates baseball and softball leagues at the Park. LAYBS has notified PRM of its intention to hire contractors to make improvements to Baseball Field 6 at the Park. On December 4, 2018, LAYBS submitted a proposal and necessary paperwork for the donation of planning, labor, and materials, for improvements to Baseball Field 6 (Attachment 1) as follows:

 

Summary of improvements to Baseball Field 6:

 

                     Excavation of existing infield mix to depth of 4 inches or until hitting native. Some of existing mix will be using for re-grading of infield;

                     125 tons of sandy loam topsoil will be introduced for the infield and then prepped for sod;

                     Irrigation work will require access to the point of connection at mainline to install seven new automatic valves to control grass and skin zones;

                     LAYBS will work with PRM’s Grounds Maintenance Division to ensure connection is made at the appropriate point;

                     Reconstruction of pitching mound with new clay;

                     Installation of RainBird ESP LX 12 stations to control the seven new valves, five open stations for future work;

                     Installation of a CalSense controller with central control;

                     Bullpens - location to be determined at later time and approved by the Grounds Maintenance Division and Athletic Field Permitting Office;

                     Work will include full excavation of existing sod and soil to create a section for single mound and home plate area in both the Right Field and Left Field foul territory areas. Location may change based on City evaluation at a later date;

                     Installation of home plate area will require a 10-foot by 10-foot area;

                     Mark the lip of outfield, where it meets infield, and lower heads as necessary;

                     Power-rake and/or renothatcher to grind berm and create safer playing conditions; and,

                     Install Fencing to completely enclose the field:

o                     Temporary fencing has been mandated by PRM, fence posts must be installed into sleeves in ground.

o                     Fencing can match current height of existing outfield fencing.

o                     Fencing may only be placed between January and July of each year (baseball season).

o                     Fence must be removed at the conclusion of July and stored in league provided bins/storages.

o                     Fencing must contain access points at each dugout (third and first base) plus a swing gate for City/Contractor access for maintaining the field.

 

On December 20, 2018, the Parks and Recreation Commission (Commission) approved the proposed improvements and recommended City Council authorization of a new Right-of-Entry Permit. For all of the improvements above, LAYBS and/or its contractors will coordinate with PRM staff from the Grounds Maintenance Division and Athletic Field Permitting Office prior to commencing work. In addition, any approvals by PRM pursuant to the recommended action will be made by the City in its non-regulatory capacity as administrator of City athletic fields. LAYBS and/or its contractors will be solely responsible for obtaining all regulatory permits from the City’s Development Services Department; meeting any and all Americans with Disabilities Act (ADA) requirements (if applicable); and will provide PRM with appropriate insurance, as set, reviewed and approved to sufficiency by the City’s Risk Manager. All improvements will become property of the City of Long Beach, and there will not be any implication or expectation of exclusive use of the fields in exchange for these improvements, other than what is normally and customarily permitted by PRM’s Athletic Field Permitting Office.

 

This matter was reviewed by Deputy City Attorney Arturo D. Sanchez on June 10, 2019 and by Revenue Management Officer Geraldine Alejo on June 26, 2019.

 

TIMING CONSIDERATIONS

City Council action is requested on July 16, 2019, to authorize the execution of a new Right-of- Entry Permit with LAYBS to facilitate the proposed improvements to Baseball Field 6 at El Dorado Park West.

 

FISCAL IMPACT

The purchase, installation, and labor for field improvements will be the responsibility of the LAYBS. City staff costs associated with project oversight will be funded within current appropriations in the General Fund Group in the Parks, Recreation and Marine Department. Upon project completion, the Parks, Recreation, and Marine Department will continue to be responsible for ongoing operating and maintenance costs. There is sufficient appropriation in the General Fund Group in the Parks, Recreation, and Marine Department to cover the costs. This recommendation has no staffing impact beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. There is no local job impact associated with this recommendation.

 

SUGGESTED ACTION

Approve recommendation.

 

Respectfully Submitted,

GERARDO MOUET

DIRECTOR OF PARKS, RECREATION AND MARINE

 

 

 

APPROVED:

 

PATRICK H. WEST

CITY MANAGER