Long Beach, CA
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File #: 19-0689    Version: 1 Name: PW - Amend Contract w/Plenary for operating costs D2
Type: Contract Status: CCIS
File created: 6/26/2019 In control: City Council
On agenda: 7/16/2019 Final action: 7/16/2019
Title: Recommendation to authorize City Manager, or designee, to execute a Second Amendment to Contract No. 34242 with Plenary Properties Long Beach, LLC, of Los Angeles, CA, for facility additions relating to operating and maintenance costs, lifecycle costs, and insurance modifications requested by the Port of Long Beach. (District 2)
Sponsors: Public Works
Attachments: 1. 071619-R-38sr.pdf
Related files: 34242_009, 35331_001
TITLE
Recommendation to authorize City Manager, or designee, to execute a Second Amendment to Contract No. 34242 with Plenary Properties Long Beach, LLC, of Los Angeles, CA, for facility additions relating to operating and maintenance costs, lifecycle costs, and insurance modifications requested by the Port of Long Beach. (District 2)

DISCUSSION
On December 15, 2015, the City Council approved an agreement (Agreement) with Plenary Properties Long Beach, LLC (Plenary), for the design, build, finance, operation, and maintenance of a new Civic Center, including a City Hall, Main Library, Port of Long Beach Headquarters, and revitalized Lincoln Park (Project). At that time, the City Council approved a budget contingency to address various design updates and unforeseen conditions that might be experienced during construction. Over the past three years, the Project team has worked to finalize and construct a facility that meets the requirements of City operations. Numerous meetings were held to discuss building design and functionality to deliver a modern, energy efficient workspace. Through this process different elements were approved and the updates became part of the construction effort. All changes were accomplished within the budgeted construction contingency.

Plenary has met the Project completion date and delivered the facilities to the City on June 28th. Currently, staff is fully engaged in the work necessary to move, occupy, and open the new City Hall and Port of Long Beach Headquarters. The public grand opening event is scheduled for July 29, 2019. The Main Library public opening is scheduled for September 21, 2019. With the imminent occupancy and opening of the new facilities, the following updates are needed to the Project Agreement:

ยท Amend Appendix 9 (Insurance Requirements), and any related documents, to allow certain insurance requirements to be satisfied by Plenary corporate policies rather than project-specific policies. The proposed c...

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