Long Beach, CA
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File #: 19-0575    Version: 1 Name: DHHS - Contract w/Accela for software maintenance and service
Type: Resolution Status: Adopted
File created: 5/15/2019 In control: City Council
On agenda: 6/18/2019 Final action: 6/18/2019
Title: Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract (master agreement), and any necessary amendments, with Accela, Inc., of San Ramon, CA, for software maintenance, licensing, professional services and remote technical assistance, for a total amount not to exceed $210,000, for a period of three years, January 1, 2018 through December 31, 2020, with the option to renew for two additional one-year periods; and Authorize City Manager, or designee, to increase Munis Contract No. 3193500024 with Accela, Inc., by $123,222, for a total amount not to exceed $210,000, for the period ending December 31, 2019. (Citywide)
Sponsors: Health and Human Services
Attachments: 1. 061819-C-11sr&att.pdf, 2. RES-19-0092.pdf
TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract (master agreement), and any necessary amendments, with Accela, Inc., of San Ramon, CA, for software maintenance, licensing, professional services and remote technical assistance, for a total amount not to exceed $210,000, for a period of three years, January 1, 2018 through December 31, 2020, with the option to renew for two additional one-year periods; and

Authorize City Manager, or designee, to increase Munis Contract No. 3193500024 with Accela, Inc., by $123,222, for a total amount not to exceed $210,000, for the period ending December 31, 2019. (Citywide)

DISCUSSION
City Council approval is requested to enter into a master agreement with Accela, Inc., for the purchase, provision, and delivery of software maintenance, licensing, professional services, and remote technical assistance for the Health and Human Services Department’s (Health Department) environmental health inspection software, Envision Connect.

In 2011, the City executed a master agreement (Conformed Contract 32451) with Accela, Inc. (Accela), formerly Decade Software Company, to provide environmental health inspection software, system maintenance, technical support, and professional services. Following a competitive bidding process in 2011, Decade Software was selected to provide the City with a software system known as Envision Connect to track environmental health inspections and related environmental health program compliance. Envision Connect also enables the City to comply with the requirements of AB 2286, which requires all relevant public agencies and regulated hazardous waste generators to electronically file reporting data with the California Environmental Protection Agency (CalEPA). Through various amendments, the master agreement was extended through December 31, 2016.

After the master agreement ended, the Health Department has been in negotiations with Accela to execute a n...

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