City of Long Beach - File #: 19-0501

• File #: 19-0501
• Version: 1
• Name: DHHS - On-Call Public Health and Human Services
• Type: Contract
• Status: CCIS
• File created: 5/2/2019
• In control: City Council
• On agenda: 5/21/2019
• Final action: 5/21/2019
• Title: Recommendation to adopt Specifications No. RFQ HE18-099, and award contracts to 51 vendors, for as-needed on-call public health and human services, in an annual aggregate amount of $4,100,000, with a 15 percent contingency in the amount of $615,000, for a total annual aggregate amount not to exceed $4,715,000, for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager. (Citywide)
• Sponsors: Health and Human Services
• Related files: 35373_002, 35373_000, 35510_000, 35416_002, 36060_000, 35416_001, 36075_004, 35805_003, 35416_000, 35465_000, 35983_001, 36062_000, 36063_000, 36071_000, 36072_000, 35599_001, 35983_002, 36062_001, 35805_002, 36266_000, 36266_002, 35599_002, 36072_001, 36532_000, 36258_001, 35872_002, 35450_000, 35457_000, 35458_000, 35459_000, 35461_000, 35462_000, 35473_000, 35500_000, 35503_000, 35599_000, 35724_000, 35805_000, 35872_000, 35373_001, 35724_001, 35983_000, 36027_000, 35510_001, 36075_000, 36086_000, 35805_001, 35983_003, 36258_000, 36075_001, 36266_001, 35373_003, 35724_002, 35473_002, 35459_002, 35872_001, 36075_003, 36266_003, 36266_004, 36616_000, 35805_004, 35373_004

Date	Ver.	Action By	Action	Result
5/21/2019	1	City Council	approve recommendation	Pass

TITLE
Recommendation to adopt Specifications No. RFQ HE18-099, and award contracts to 51 vendors, for as-needed on-call public health and human services, in an annual aggregate amount of $4,100,000, with a 15 percent contingency in the amount of $615,000, for a total annual aggregate amount not to exceed $4,715,000, for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager. (Citywide)

DISCUSSION
City Council approval is requested to enter into contracts with 51 community organizations, consultants, and agencies to provide as-needed public health and human services support. A list of all the vendors are provided in Attachment A. The Health and Human Services Department (Health Department) is seeking support across 31 different programmatic and technical categories including case management, community engagement and training, developing educational materials, strategic planning, translation and language interpretation, and quantitative data collection and analysis.

A collection of qualified, readily available vendors with the appropriate skillsets and subject-matter expertise will provide public health programming and/or content-specific technical assistance. Consultants and City staff will agree on each project’s scope of work and compensation prior to initiating any work. Departments utilizing this on-call list include the Health, Development Services, and Parks, Recreation, and Marine Departments.

A Request for Qualifications (RFQ) was advertised in the Long Beach Press-Telegram on May 4, 2018. In addition, 5,538 potential proposers specializing in programmatic and technical public health competencies received notification of the RFQ opportunity. An insufficient number of responses was received and the RFQ was reissued on November 11, 2018 in an effort to increase participation. Of those 5,538 potential proposers, 142 downloaded the RFQ via the City’s electronic bid system. The R...