TITLE
Recommendation to authorize City Manager, or designee, to execute amendments to Contract Nos. 33425, 33446, 33460, 33428, 33431, and 33445 with AndersonPenna Partners, Inc., of Newport Beach, CA; Atkins North America, Inc., of Orange, CA; GHD, Inc., of Irvine, CA; Kreuzer Consulting Group, of Seal Beach, CA; Onward Engineering, Inc., of Anaheim, CA; and Psomas, Inc., of Los Angeles, CA, for as-needed street design services, to extend the term of the contracts by one year. (Citywide)
DISCUSSION
On March 18, 2014, the City Council adopted Specifications No. RFP PW13-055 and awarded contracts to AndersonPenna Partners, Inc., Atkins North America, Inc., GHD, Inc., Kreuzer Consulting Group, Onward Engineering, Inc., and Psomas, Inc., for as-needed street design services for a three-year term, with the option to extend the term for two additional one-year periods, in an aggregate amount of $6,000,000 for the entire term. On February 13, 2018, the City Council authorized a $6,000,000 increase to the aggregate contract authority for a revised total amount of $12,000,000.
Since the original approval of these contracts, the City has delivered numerous projects requiring civil engineering street design services. These range from streetscape enhancement projects, intersection improvements, bicycle boulevard and gap closure projects, traffic calming improvements, pavement rehabilitation on arterial and local streets, parkway and median improvement projects, traffic signal upgrades, and other pedestrian improvement or multimodal transportation projects. The demand for as-needed street design services has increased since the City has received additional funding from Measure A, Measure M, Senate Bill 1, and numerous Los Angeles County Transportation Improvement Program (TIP) and Active Transportation Program (ATP) grants were approved.
Staff realizes the need to procure a new set of as-needed street design services contracts to address the continually increasing demand of street design work. While the next set of as-needed contracts are going through the procurement process, a time extension to the current set of contracts is needed to accommodate design work that is ongoing beyond the current contract expiration date. The extension to the contract term is needed to avoid disruption to the delivery of these design projects, no additional contract authority is requested.
This matter was reviewed by Deputy City Attorney Gary J. Anderson on April 22, 2019 and by Budget Analysis Officer Julissa Jose-Murray on April 25, 2019.
TIMING CONSIDERATIONS
City Council action is requested on May 14, 2019, to ensure continued timely completion of as-needed street design services for street improvement projects.
FISCAL IMPACT
If approved, this recommendation will extend the contract terms for one year. The aggregate contract authority for as-needed street design services will remain at the current amount of $12,000,000. Expenditures during the extended one-year term cannot be projected at this time. Any work not currently budgeted will only proceed at such time that appropriations have been approved by the City Council. The time extension of these contracts is not expected to require additional staff hours beyond the normal budgeted scope of duties and is consistent with existing City Council priorities. The number of local jobs created by this action is not available at this time and will depend on the work assigned to each firm over the course of the contract.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
CRAIG A. BECK
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER