TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with GovDeals, Inc., of Montgomery, AL, for surplus auction services with related solutions, on the same terms and conditions afforded to Sourcewell, formerly the National Joint Powers Alliance (NJPA), of Staples, MN, in a total amount not to exceed amount of $200,000, until the NJPA agreement expires on June 22, 2020, with the option to renew for as long as the NJPA contract is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with GovDeals, Inc. (GovDeals), for surplus auction services with related solutions, to support the Civic Center project move and associated decommissioning of existing City Hall furniture and technology equipment and future reallocation of asset needs.
The Public Works Department (PW) and Technology and Innovation Department (TID) are requesting to utilize the GovDeals online platform to reallocate City assets that will not be able to move to the new Civic Center, or have been decommissioned in the existing City Hall building. Staff will prioritize offering of assets to offsite City departments. In accordance with Administrative Regulation 1-1, Financial Policy and Procedure 7-1 - Accounting for Capital Assets, following the reassignment of assets to City departments, staff will open furniture and technology reallocation to local nonprofit organizations where auction items will be listed for a nominal dollar amount before opening to public bidders. TID will work with GovDeals to ensure that the reallocation of technology equipment complies with the City’s administrative process so that nonprofits may then administer the refurbished devices to the hands of families in underserved neighborhoods or provide digital literacy training in underserved neighborhoods in accordance with the City’s digital inclusion initiative.
The new Civic Center building wil...
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