TITLE
Recommendation to adopt Specifications No. ITB FS19-033 and award a contract to Downstream Aviation LP, dba EPIC Aviation LLC, of Salem, OR, for the purchase of Jet A fuel, in an annual amount of $175,000, with a 10 percent contingency of $17,500, for a total annual amount not to exceed $192,500, for a period of two years, with the option to renew for three one-year periods; and, authorize City Manager, or designee, to enter into the contract, including any necessary amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Downstream Aviation LP, dba EPIC Aviation, LLC, for the purchase of Jet A fuel for helicopters used by the Police Department. The jet fuel is delivered to, and stored in 1,000-gallon above-ground tanks, at the heliport at the Long Beach Airport. Approximately 4,000 gallons of jet fuel are used for helicopter operations monthly.
The bid was advertised in the Long Beach Press-Telegram on December 20, 2018, and 518 potential bidders specializing in petroleum fuel supply operations were notified of the bid opportunity. Of those bidders, 16 downloaded the bid via the City’s electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 28 local, minority, and women-owned business groups. Two bids were received on January 16, 2019. Of those bidders, none were Minority-owned Business Enterprises (MBE), Small Business Enterprises (SBE), Women-owned Business Enterprises (WBEs), or Long Beach businesses (Local). Downstream Aviation, LP (not a MBE, WBE, SBE, or local), was the lowest responsible bidder.
Local Business Outreach
To align with the City’s outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purch...
Click here for full text