Long Beach, CA
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File #: 19-0080    Version: 1 Name: CC - Hart InterCivic
Type: Contract Status: CCIS
File created: 1/28/2019 In control: City Council
On agenda: 2/5/2019 Final action: 2/5/2019
Title: Recommendation to authorize City Manager to execute a Post Commitment Addendum to Agreement Number 29956 with Hart lnterCivic Inc. of Austin, Texas, for licensing and technical support for the Ballot Now voting system, to increase the amount by $104,659 and extend the term to January 2020.
Sponsors: City Clerk
Attachments: 1. 020519-C-11sr&att.pdf
Related files: 29956_000, 07-0018

TITLE

Recommendation to authorize City Manager to execute a Post Commitment Addendum to Agreement Number 29956 with Hart lnterCivic Inc. of Austin, Texas, for licensing and technical support for the Ballot Now voting system, to increase the amount by $104,659 and extend the term to January 2020.

 

DISCUSSION

On January 9, 2007, the City Council unanimously approved (Uranga/Schipske) acquisition of the Ballot Now voting system from Hart lnterCivic Inc. On January 19, 2016, the City Council authorized a Second Addendum to Agreement No. 29956 in the amount of $301,902, for a fixed amount for the following three years. City Council approval is now being requested for the Post Commitment Renewal of the Addendum to the Warranty, Support and Licensing Agreement, so that the annual license and support fee is set at a fixed amount of $104,659, for one year. Pursuant to the California Elections Code, all voting systems used in California must maintain operational certification in accordance with applicable laws and regulations as administered by the Secretary of State. The annual license and support fee ensures that the City's voting system complies with this mandate.

 

FISCAL IMPACT

The FY 19 cost for annual software license and support fees will be $104,659 for one year. Sufficient funds are budgeted in the General Fund (GF) in the City Clerk Department (CC) to support this expense.

 

SUGGESTED ACTION

Approve recommendation.

 

Respectfully Submitted,

MONIQUE DE LA GARZA

CITY CLERK