TITLE
Recommendation to adopt Specifications No. FM 09-014 and award a contract to Cardon Solutions, LLC to provide technical and functional maintenance support and development services for the City’s suite of Financial Accounting Management Information Systems (FAMIS) and Simpler Suite (EZ FAMIS) financial software applications in an amount not to exceed $225,000 for a period of 18-months, plus an additional $90,000 for the Harbor Department, for a total of $315,000 in the 18-month period, with the option to renew for two additional one-year periods, at the discretion of the City Manager, and with the option to add expenditures up to 10 percent (or $31,500) above annual contract amount, if necessary and if funds are available. (Citywide)
DISCUSSION
The City implemented its current suite of mainframe-based Financial Accounting Management Information Systems (FAMIS) software modules in February 1998 to meet its accounting, purchasing and budgeting needs. The software is currently used by every City department, and has over 1,000 registered users Citywide. The accounting module is used as the City's official "book of record" for tracking and auditing all City accounting transactions, as well as for preparing the City's Comprehensive Annual Financial Report. Other FAMIS software modules are used Citywide to create, route and publish requisitions and purchase orders, as well as to record and track City-owned fixed assets. FAMIS' budget module is used extensively to develop and publish the annual Citywide budget.
Since its implementation, the City has contracted with various companies to ensure that its FAMIS software has had on-going and uninterrupted maintenance and support. Examples of support services include: identifying, troubleshooting and resolving reported system bugs and user issues, creating and maintaining complex interfaces between FAMIS and the City's other software applications, and developing and implementing software modifications and enhancements...
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