TITLE
Recommendation to adopt Plans and Specifications No. R-7133, and authorize City Manager, or designee, to execute a contract, and any necessary documents, including any amendments, with Civic Construction Associates, of Camarillo, CA, for the Monument Sign Project at the Long Beach Airport, in the amount of $390,000, with a 25 percent contingency in the amount of $97,500, for a total contract amount not to exceed $487,500; and
Increase appropriations in the Airport Fund (EF 320) in the Airport Department (AP) by $691,600, offset by funds available. (District 5)
DISCUSSION
City Council approval is requested to enter into a contract with Civic Construction Associates for the Monument Sign Project (Project) at the Long Beach Airport (Airport). Currently, two existing signs mark the primary entrance into the Airport. The signs are located at the northwest and southwest corners of the Lakewood Boulevard and East Wardlow Road intersection. The primary goal of the Project is to improve the appearance of the entrance to the Airport by replacing the outdated, existing signs with a new and illuminated monument sign that embodies the updated Airport brand. The Project is also in support of the larger Airport modernization program of which the Phase II Terminal Area Improvements is the centerpiece. The monument sign will be located at the northwest corner of the Airport entrance. The Project also includes reconstruction of the landscaped areas at both corners and the addition of new LED light fixtures to illuminate the improved entrance area. Renderings of the Project are attached.
The bid was advertised in the Long Beach Press-Telegram October 11, 2018, and 5,123 potential bidders specializing in construction services were notified of the bid opportunity. Of those bidders, 58 downloaded the bid via the City’s electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall and the Division’s website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 22 local, minority, and women-owned business groups. One bid was received on October 25, 2018. The bidder is not a Minority-owned Business Enterprise (MBE), Women-owned Business Enterprise (WBE), certified Small Business Enterprise (SBE), or a Long Beach business (Local).
Local Business Outreach
In an effort to align with the City’s outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purchasing Division also assists businesses with registering on the PlanetBids database to download the bid specifications. Through this outreach, 447 Long Beach vendors were notified to submit bids, of which 3 downloaded but none submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Richard F. Anthony on November 15, 2018 and by Revenue Management Officer Geraldine Alejo on November 20, 2018.
SUSTAINABILITY
The new Airport monument sign will have an anticipated service life of over 20 years and is expected to have lower maintenance costs compared to the existing monument sign. Existing incandescent light fixtures will be replaced with LED-type lighting to reduce energy consumption and increase efficiency of the light output. Existing landscaping will be replaced with drought tolerant plants to reduce maintenance and water costs.
TIMING CONSIDERATIONS
City Council action to adopt Specifications No. R-7133 and award a contract concurrently is requested on December 11, 2018, to expedite commencement of this work. Construction is anticipated to begin in February 2019 and is expected to take approximately four months to complete. The construction plans and specifications contain phasing requirements to maintain sufficient access for all Airport passengers and operators including commercial airlines and general aviation tenants.
FISCAL IMPACT
The total project cost is estimated at $691,600, which includes the not to exceed contract amount of $487,500, and the cost for design, construction management and inspection services. An appropriation increase is requested in the Airport Fund (EF 320) in the Airport Department (AP) in the amount of $691,600, offset by funds available. As a result of lighting and landscaping efficiencies, reduced operating and maintenance costs are anticipated upon completion of the Project. The estimated annual impact is not yet known, but the Airport does not anticipate that it will be significant. Approval of this recommendation will provide continued support to our local economy. The local job impact will not be known until the contractor completes hiring and construction has commenced.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
JESS L. ROMO, A.A.E.
DIRECTOR, LONG BEACH AIRPORT
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER