TITLE
Adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary amendments, with Office Depot, Inc., of Signal Hill, CA, for furnishing and delivering data center systems equipment, telecommunications equipment, and user devices, on the same terms and conditions afforded to Region 4 Education Service Center (ESC) of Texas, through the National Intergovernmental Purchasing Alliance - The Cooperative Purchasing Network (National IPA - TCPN), in an amount not to exceed $6,777,900 for the first year; thereafter, in an annual amount not to exceed $1,587,000, for ongoing lifecycle replacement of equipment and new incremental technology growth, until the current contract expires on June 15, 2019, with the option to renew for as long as that contract is in effect, as needed;
DISCUSSION
At a City Council study session on October 24, 2017, staff presented an overview of unfunded critical technology infrastructure needs totaling $88 million. On December 5, 2017, the City Council approved staff bringing forward, for future City Council consideration, $67 million of proposed purchases and financing for various items encompassing three categories of unfunded critical technology infrastructure needs:
1) Installing a fiber optic system to interconnect City buildings to save on current and future communication costs and to form a basis for a potential future digital inclusion;
2) Replacing outdated technology that is becoming unreliable and will not support new systems or the new Civic Center; and,
3) Furnishing needed systems to meet key critical City needs and prevent malicious system attacks, data loss, or service outages.
The remaining $21 million is in a fourth need category, replacing public safety communications technology, which was not recommended for action at that time as additional information pertaining to extended support was anticipated to become available at a later date.
City Council approval is requested to procur...
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