TITLE
Recommendation to adopt Specifications No. PA-00209 and award a contract to EDCO Waste Services LLC for the diversion of green waste debris in the estimated amount of $200,000 for the period commencing November 1, 2008 for one year, with the option of renewing for two additional one-year periods. The City will have the option of adding a 10 percent (or $20,000) contingency above the annual contract amount, if necessary and if funds are available. (Citywide)
DISCUSSION
The City enters into an annual contract that requires a contractor to pick up green waste debris (e.g., tree trimmings, limbs and palm fronds) at various City locations for transport to a facility for use as alternate daily cover at the landfill sites.
The City has an ongoing need for these services as a result of its tree trimming operations. The Contractor will be required to convert green waste debris to alternative daily cover, with a diversion rate of 93 percent. This diversion rate exceeds the State of California Assembly Bill 939 goals regarding source reduction and recycling.
The bid was advertised on September 8, 2008, and 37 potential bidders specializing in the diversion of green waste were notified; six were Woman-owned Business Enterprises (WBE), ten were Minority-owned Business Enterprises (MBE), one was a Long Beach business. The bid was made available from the Purchasing Division located on the Plaza Level of City Hall and the Division's website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division's weekly update on Open Bid Opportunities sent to 30 local, minority and women's business groups. Bids were opened on September 23,2008. EDCO Waste Services LLC of Long Beach, CA (a local business) was the lowest responsible bidder.
This matter was reviewed by Deputy City Attorney Amy R. Burton and by Budget Management Officer Victoria Bell on November 24, 2008.
SUSTAINABILlTY
This contract requires the disposal of tree trimmin...
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