TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Seagrave Fire Apparatus, LLC (Seagrave), of Clintonville, WI, for the purchase of six Seagrave
Marander II fire pumpers, with related equipment and accessories, on the same terms and conditions afforded to the Houston-Galveston Area Council of Governments, of Houston, TX, in an amount of $4,554,633, plus $24,500 in inspection and processing fees; and, authorize a 5 percent contingency in the amount of $227,732, for a total amount not to exceed $4,806,865, inclusive of all taxes and fees. (Citywide)
DISCUSSION
On December 5, 2017, the City Council approved the purchase of six Seagrave Marauder II fire pumpers, for a total amount of $4,806,865 for use by the Fire Department in regular operations. When this item was presented for City Council approval, the distributor, Derotic Emergency Equipment (Derotic), was incorrectly listed as the vendor under contract with HGAC. The manufacturer, Seagrave, should have been listed as the vendor, not Derotic. Therefore, City Council approval is now needed to enter into a contract with Seagrave.
These units are replacing six fire pumpers that are 16 years old and have an average of 110,000 miles. The new fire pumpers were authorized in the approved FY 17 replacement plan. The contingency fee is needed to cover price variations that may occur during the 12-month build-out period and is exclusive of one-time processing and inspection fees.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
The Fleet Services Bureau and the Purchasing Division of the Department of Financial Management investigated procurement options, and the HGAC agree...
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