TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Derotic Emergency Equipment, of El Dorado Hills, CA, for the purchase of six Seagrave Marander II fire pumpers, with related equipment and accessories, on the same terms and conditions afforded to the Houston-Galveston Area Council of Governments of Houston, TX, in an amount of $4,554,633, plus $24,500 in inspection and processing fees; authorize a 5 percent contingency in the amount of $227,732, for a total amount not to exceed $4,806,865, inclusive of all taxes and fees. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Derotic Emergency Equipment for the purchase of six Seagrave Marauder II fire pumpers, for a total amount of $4,806,865, for use by the Fire Department in regular operations.
These units are replacing six fire pumpers that are 16 years old and have an average of 110,000 miles. The new fire pumpers were authorized in the approved FY 17 replacement plan. The contingency fee is needed to cover price variations that may occur during the 12-month build-out period and is exclusive of one-time processing and inspection fees.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
The Fleet Services Bureau and the Purchasing Division of the Department of Financial Management investigated procurement options, and the HGAC agreement with Seagrave Fire Apparatus, LLC, of Clintonville, WI (not a SBE, MBE, WBE, or Local), was determined to provide the best discounted price while allowing for timely acquisition and delivery. Derotic Emergency Equipment is Seagrave’s local distributor. The HGAC contract was competitively bid and offer...
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