Long Beach, CA
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File #: 17-1035    Version: 1 Name: PW - PO w/Pedal Movement for Bike Share Prog
Type: Contract Status: CCIS
File created: 10/26/2017 In control: City Council
On agenda: 11/14/2017 Final action: 11/14/2017
Title: Recommendation to authorize City Manager, or designee, to increase interim Purchase Order Nos. BPPW17000060 and POPW17000012 with Pedal Movement, LLC, of Long Beach, CA, for maintenance and operation of the Bike Share Program and Bike Station, for a combined total amount not to exceed $282,000, and extend the Purchase Order terms to September 30, 2018; and Increase appropriations in the Transportation Fund (SR 182) in the Public Works Department (PW) by $187,000, offset by Prop A funds available. (Citywide)
Sponsors: Public Works
Attachments: 1. 111417-C-20sr
TITLE
Recommendation to authorize City Manager, or designee, to increase interim Purchase Order Nos. BPPW17000060 and POPW17000012 with Pedal Movement, LLC, of Long Beach, CA, for maintenance and operation of the Bike Share Program and Bike Station, for a combined total amount not to exceed $282,000, and extend the Purchase Order terms to September 30, 2018; and

Increase appropriations in the Transportation Fund (SR 182) in the Public Works Department (PW) by $187,000, offset by Prop A funds available. (Citywide)

DISCUSSION
City Council approval is requested to authorize the City Manager to execute amendments to the interim purchase orders (PO) with Pedal Movement, LLC (Pedal Movement), for maintenance and operation of the Bike Share Program and Bike Station at 223 East 1st Street. Pedal Movement is currently providing services under two interim purchase orders totaling $167,000.

In January 2016, the City engaged Pedal Movement for Bike Station operation. Operation of the Bike Station includes storage, repair, and rental of bicycles and electric scooters, as well as the sale of food and other small items at the station. Pedal Movement conducts bike valet parking to serve City-sponsored special events and coordinates community bicycle rides to support the City’s efforts in developing a bikeable Long Beach. A Request for Proposals (RFP) for these services is expected to be issued in the coming months.

In August 2017, additional services were provided by Pedal Movement to assist with delivery of services related to the City’s Bike Share program. To ensure service continuity until a new contract is in place, it is requested that the interim purchase orders be extended to September 30, 2018, with an increase in additional purchasing authority by $115,000 for a combined amount not to exceed $282,000. The proposed amendment will provide adequate time for the Department of Public Works and the Purchasing Division to complete the formal procurement process for...

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